The Best Project Management Software Deals This Week*
- Monday.com — The Platform for Smarter Work Management
- Wrike — The Most Powerful Project Management Software
- Smartsheet — Powerful Project Management Software
- Teamwork — Get Complete Clarity With the Only PM Platform Built for Client Work
- Zoho — The Best Project Management Software for any Business
*Deals are selected by our commerce team
Let's say you build houses. It's a complex process, and most of the tasks must be done in an exact order. You can't install windows if you haven't put up the walls. You probably have dozens of specialists working on the buildings, and you have to know when they're available to pour the foundation, lay the tile, wire the electricity, and so forth. And what if it rains one day? The whole schedule may change. The way to manage task scheduling and dependency in a complex project like this is to use project management software.
PCMag has been testing project management apps since 2015. In that time, we've tested (and retested) more than 25 project management tools. Here, we tell you about those services that scored the highest in our ratings, with a few notes about what makes them different. Below our recommendations is more information on what project management software is, how we classify it for this article, and advice on how to shop for the right app for your business or team. If you manage less complex projects, you can save a lot of money and get a better tool for your needs by exploring the best collaboration software instead.
Table of Contents
GanttPro
Best for Beginners
Why We Picked It
With reasonable pricing, an interface that anyone can learn to use, and a good balance of features, GanttPro is one of the best project management tools. We also appreciate that it includes custom fields for tasks, a kanban board view, a critical path feature, and a save history that allows you to do multiple undos.
Who It's For
GanttPro is one of the best project management apps for beginners. That also means it's an excellent pick for teams, especially small teams, that need to organize work and get projects done when they don't have a dedicated project manager on staff. However, GanttPro does not have customizable reports and dashboards that larger teams may need.
PROS
- Competitively priced
- Well designed and easy to learn to use
- Includes custom fields for tasks, kanban board view, critical path feature
- Saves history for undo
CONS
- No customizable reporting tools or customizable dashboards
- No billing or invoicing
- Light on integrations
SPECS
| Name | Value |
|---|---|
| Price Per Person Per Month | 9.99 |
| Storage Included at Price Listed | 5GB |
| Free Version Available | |
| Storage Space for Free Accounts | N/A |
| Number of Projects in Free Account | N/A |
| Dependencies | |
| Gantt Charts | |
| In-App Task Timer | |
| Time Estimates | |
| Markup Tools | |
| Resource Management | |
| Budgeting | |
| Billing and Invoicing | |
| Customizable Roles/Permissions | |
| Guest/Client Access |
Teamwork
Best for Client Work
Why We Picked It
Before Teamwork became focused on organizations that take on client work, it was already a superbly designed project management platform. If you are new to project planning, you could spend a bit of time using Teamwork and watching some of its excellent video tutorials to learn enough to use it in practice.
Who It's For
If your small business takes on projects for clients, then Teamwork is one of the best project management apps you'll find. It comes with billing and invoicing included, so it's easy to track hours worked on a project and know what to bill.
PROS
- Simple and intuitive design
- Great customization options
- Billing and invoicing included
- Free account available
CONS
- No PDF or image markup tools
SPECS
| Name | Value |
|---|---|
| Price Per Person Per Month | $12.50 |
| Storage Included at Price Listed | 100GB |
| Free Version Available | |
| Storage Space for Free Accounts | 100MB |
| Number of Projects in Free Account | 2 |
| Dependencies | |
| Gantt Charts | |
| In-App Task Timer | |
| Time Estimates | |
| Markup Tools | |
| Resource Management | |
| Budgeting | |
| Billing and Invoicing | |
| Customizable Roles/Permissions | |
| Guest/Client Access |
Zoho Projects
Best for Small and Growing Teams
Why We Picked It
We picked Zoho Projects as one of the best project management apps because it offers excellent value. It's easy to set up and navigate, offers deep configuration options, and includes the option to track time worked. You can make your own project templates in Zoho Projects, but the app does not come with its own set of templates.
Who It's For
Zoho Projects is a low-cost project management app with an array of helpful features, which makes it an attractive option for small and growing businesses. Its tiered pricing, with attractively low rates, is also targeted at organizations that are on a budget and those that expect to grow quickly.
PROS
- Excellent value
- Generally easy to set up and navigate
- Multiple ways to communicate in the app
- Deep configuration options
- Strong time-tracking tools
CONS
- Does not include premade templates
- Slightly unusual resource management view
SPECS
| Name | Value |
|---|---|
| Price Per Person Per Month | $5 (Premium) |
| Storage Included at Price Listed | 100GB |
| Free Version Available | |
| Storage Space for Free Accounts | 10MB |
| Number of Projects in Free Account | 2 |
| Dependencies | |
| Gantt Charts | |
| In-App Task Timer | |
| Time Estimates | |
| Markup Tools | |
| Resource Management | |
| Budgeting | |
| Billing and Invoicing | |
| Customizable Roles/Permissions | |
| Guest/Client Access |
Celoxis
Best Value
Why We Picked It
Celoxis is reasonably easy to use with a short setup time. Medium to large businesses will like that it includes time tracking, budgeting, and resource management tools. Celoxis offers two plan types, a cloud-hosted one and an on-premise option that comes with custom pricing. You need a minimum of five users for any plan type, and the company now provides custom price quotes for potential customers. It used to cost $25 per person per month, which is a good price. The company formerly sold the on-premise plan for a flat per-person-per-year rate but no longer does. We still believe Celoxis offers high value among project management apps for medium and large organizations.
Who It's For
Celoxis is one of the best project management apps for medium and large organizations. This app provides ample reports and other tools that give decision-makers and business owners value. For example, you can use Celoxis to not only work most efficiently by adjusting project schedules, but also to forecast revenue.
PROS
- Ample reports and other tools for decision makers
- Excellent value
- Easy to use and short setup time
- Includes time tracking, budgeting, and resource management
CONS
- No proofing tools
- No billing or invoicing features
- No free version
SPECS
| Name | Value |
|---|---|
| Price Per Person Per Month | $25 |
| Storage Included at Price Listed | 2GB per User |
| Free Version Available | |
| Storage Space for Free Accounts | N/A |
| Number of Projects in Free Account | N/A |
| Dependencies | |
| Gantt Charts | |
| In-App Task Timer | |
| Time Estimates | |
| Markup Tools | |
| Resource Management | |
| Budgeting | |
| Billing and Invoicing | |
| Customizable Roles/Permissions | |
| Guest/Client Access |
LiquidPlanner
Best for Automated Scheduling
Why We Picked It
LiquidPlanner is impressive at managing projects, tasks, workloads, and more. It can automatically and dynamically schedule work for your whole team, even as factors change—which may not be everyone's cup of tea. If you're open to what LiquidPlanner offers, this app can project best- and worst-case scenarios for projects and tasks, dish up rich management and insight tools, and give you the tools you need for time-tracking—as long as you opt for a Professional or Ultimate plan.
Who It's For
While LiquidPlanner can be a great project management app for teams of any size, we think it's especially well suited to larger enterprise teams working on complex projects. One reason is because LiquidPlanner's area of specialization is automated scheduling. If a pain point for your organization is scheduling people to take on certain tasks at specific times, then LiquidPlanner can help. This app comes with ample tools for automatically fixing project schedules when tasks slip or when workers are suddenly unavailable.
PROS
- Automated, intelligent scheduling
- Projects best and worst case scenarios
- Rich management and insight tools for a variety of resources
- Good time tracking included in Professional and Ultimate plans
CONS
- Takes significant time to set up projects and learn to use
- Some functions are difficult to find
- Gantt chart is not interactive
- No milestones
- No nonimage attachments
SPECS
| Name | Value |
|---|---|
| Price Per Person Per Month | $45 |
| Storage Included at Price Listed | 100GB |
| Free Version Available | |
| Storage Space for Free Accounts | N/A |
| Number of Projects in Free Account | N/A |
| Dependencies | |
| Gantt Charts | |
| In-App Task Timer | |
| Time Estimates | |
| Markup Tools | |
| Resource Management | |
| Budgeting | |
| Billing and Invoicing | |
| Customizable Roles/Permissions | |
| Guest/Client Access |
ProofHub
Best for Proofing
Why We Picked It
ProofHub aims for simplicity without skimping on core project management features. It's also competitively priced for small teams. This app is surprisingly easy to use, making it great for teams that don't have dedicated project managers.
Who It's For
ProofHub is a project management app for teams that include proofing stages as part of their workflow. In other words, if your team evaluates or critiques visual materials—whether ad campaigns or mobile app designs—ProofHub has tools that other project management apps lack to help you through those processes. More specifically, it has markup tools you can use to draw on PDFs and image files while you give feedback or otherwise collaborate on them with your team.
PROS
- Quick and easy setup
- Cost-effective flat rate pricing for midsize teams
- Nice balance of features and simplicity
- Good tools for discussing visual materials
CONS
- Sometimes loads slowly
- Lacks budgeting tools
SPECS
| Name | Value |
|---|---|
| Price Per Person Per Month | $50 (Unlimited Users) |
| Storage Included at Price Listed | 15GB |
| Free Version Available | |
| Storage Space for Free Accounts | 25 |
| Number of Projects in Free Account | 1 |
| Dependencies | |
| Gantt Charts | |
| In-App Task Timer | |
| Time Estimates | |
| Markup Tools | |
| Resource Management | |
| Budgeting | |
| Billing and Invoicing | |
| Customizable Roles/Permissions | |
| Guest/Client Access |
Redmine
Best Open-Source Software
Why We Picked It
While Redmine isn't for everyone, we chose it as one of the best project management apps because it's free and open source, which is a rarity in the project management world.
Who It's For
Redmine is the go-to project management app for anyone who wants a free and open-source option—but you also need to have people on hand that know how to install and maintain it. Redmine is not an off-the-shelf project management app. It's focused on projects that include issue- and bug-tracking.
PROS
- Free
- Open source
- Customizable
- Includes time estimates, task dependencies, Gantt charts, project wikis
CONS
- Requires self-installation and maintenance
- No included support (beyond the online community)
- Support limited to community docs
- Not suitable for all teams and projects; favors software developers
SPECS
| Name | Value |
|---|---|
| Price Per Person Per Month | Free |
| Storage Included at Price Listed | N/A |
| Free Version Available | |
| Storage Space for Free Accounts | N/A |
| Number of Projects in Free Account | Unlimited |
| Dependencies | |
| Gantt Charts | |
| In-App Task Timer | |
| Time Estimates | |
| Markup Tools | |
| Resource Management | |
| Budgeting | |
| Billing and Invoicing | |
| Customizable Roles/Permissions | |
| Guest/Client Access |
Smartsheet
Best for Automations
Why We Picked It
If you're willing to put in the time to learn what Smartsheet can do and customize it to your needs, it's very powerful. It might become your go-to tool not only for project management but also for other collaborative business.
Who It's For
Smartsheet is the project management app for people who like to increase productivity through automations. That means you're willing to put in the time to set up "if this, then that" type commands that Smartsheet carries out for you automatically. For example, you might have an automation that says, "When someone marks a task as blocked, and the task status is 'in progress' or 'for review,' then alert the person assigned as the manager for that task." Most other project management apps don't have automation options built into them, though sometimes you can create them using third-party tools such as Zapier. One note about Smartsheet: Not all the tiers of service come with time tracking, budgeting, and resource management for free, though you can pay for the companion software that adds them.
PROS
- Endlessly customizable and quite powerful
- Supports automations, input from web forms, proofing and approvals
- Robust resource management options for Business plan users
CONS
- Lacks real-time time tracking and invoicing tools
- Pages don't update in real time or autosave as frequently as we'd like
SPECS
| Name | Value |
|---|---|
| Price Per Person Per Month | $32 |
| Storage Included at Price Listed | 100GB |
| Free Version Available | |
| Storage Space for Free Accounts | N/A |
| Number of Projects in Free Account | N/A |
| Dependencies | |
| Gantt Charts | |
| In-App Task Timer | |
| Time Estimates | |
| Markup Tools | |
| Resource Management | |
| Budgeting | |
| Billing and Invoicing | |
| Customizable Roles/Permissions | |
| Guest/Client Access |
TeamGantt
Best for Easy Entry Into Gantt Charts
Why We Picked It
TeamGantt has lovely interactive Gantt charts that are incredibly easy to learn to use. The app has exceptional tutorial content to help you learn anything you don't know. We also love a feature that automatically corrects any errors created among dependencies.
Who It's For
TeamGantt is for beginners, because it's so easy and intuitive to use. If you don't know anything about Gantt charts, you will quickly and painlessly learn while using TeamGantt. We like this app best for small teams who may not have a dedicated project manager on hand. TeamGantt doesn't have budgeting or invoicing tools, which is another reason it's better suited to small teams rather than large ones.
PROS
- Intuitive and easy to use
- Excellent interactive Gantt charts
- Exceptional tutorial content
- Automatic dependencies correction feature
CONS
- Features for discussions, notifications, and uploaded files could be improved
- No budgeting or invoicing tools
- Average reports
SPECS
| Name | Value |
|---|---|
| Price Per Person Per Month | ~$11 |
| Storage Included at Price Listed | Unlimited |
| Free Version Available | |
| Storage Space for Free Accounts | Unlimited |
| Number of Projects in Free Account | 1 |
| Dependencies | |
| Gantt Charts | |
| In-App Task Timer | |
| Time Estimates | |
| Markup Tools | |
| Resource Management | |
| Budgeting | |
| Billing and Invoicing | |
| Customizable Roles/Permissions | |
| Guest/Client Access |
Wrike
Best for Managing Projects and Ongoing Work
Why We Picked It
Wrike is a powerful tool not only for project management but also for use as collaboration software. Now owned by Citrix, Wrike supports team collaboration, work management, and project management. It continues to grow by adding new work intelligence features that can, for example, predict when a project is at risk of falling behind and call attention to possible causes.
Who It's For
Wrike has a few paid plans targeted to very specific types of teams, namely marketing, creative industries, and professional service teams. Wrike is very good at what it does, so long as you put in some time to pick the right plan and learn its features—expect to work with Wrike's customer support on this process, rather than merely paying for an account and setting up the app on your own. In that sense, Wrike is for larger teams that have the time and resources to dedicate at least one person to work with Wrike during setup.
PROS
- Modern, easy-to-use interface
- Can manage both projects and ongoing work
- Warnings when projects are at risk of slipping
- Good proofing tools
CONS
- Lacks robust budgeting and invoicing tools
SPECS
| Name | Value |
|---|---|
| Price Per Person Per Month | 9.80 |
| Storage Included at Price Listed | 2GB per User |
| Free Version Available | |
| Storage Space for Free Accounts | 2GB |
| Number of Projects in Free Account | Unlimited |
| Dependencies | |
| Gantt Charts | |
| In-App Task Timer | |
| Time Estimates | |
| Markup Tools | |
| Resource Management | |
| Budgeting | |
| Billing and Invoicing | |
| Customizable Roles/Permissions | |
| Guest/Client Access |
What Is Project Management Software?
What Is Project Management Software?
Project management software, sometimes called PM software, is a type of online collaboration tool. All the people working on a project log in and see what they're supposed to do and when. These workers also record their progress on those tasks and add relevant details, such as notes about any changes. With the appropriate permission level, people can also learn more about what everyone else is doing, what requirements must be met for them to get it done, and when.
For the project manager, the project management app provides a clear overview of each project's progress. Are all the tasks on track to be completed on time? If one task is late, how does it affect the projected deadlines of items on the task list? Is someone available to pick up an urgent task if the person assigned to do it is ill? Plus, if the project management app supports tracking finances, the app will also tell the people in charge whether the project is running on budget.
How We Choose the Best Project Management Software
For this list of the best PM software, we evaluated and tested more than 25 project management platforms and include the products with the highest scores here. Inclusion is based on PCMag's independent testing and evaluation. In determining scores, we consider the needs of various business types, including small businesses on a budget and large organizations that need to manage many complex projects, people, and budgets simultaneously. We also look at ease of use, features, and value.
For this category, we stick to traditional project management apps only. These apps are specifically created to manage projects. A project is a set of work with a start date, an end date, and a deliverable. We don't include apps for managing ongoing work, such as answering support emails.
To be included in this list, the app must offer Gantt charts, a type of timeline view commonly used in project management. All the apps included here also have other standard tools besides Gantt charts for tracking, organizing, and scheduling project-based work.
While many excellent workplace collaboration apps and task management apps are sometimes called "project management apps" (such as Trello, Basecamp, and Airtable), we don't include them here. Collaboration or work-management apps are very capable when it comes to managing certain kinds of work, but they aren't necessarily designed for juggling the complexities of dozens or hundreds of projects and their schedules simultaneously. Therefore, we don't include them here.
What Can You Do With Project Management Software?
Project management apps let you track progress and manage nearly any kind of project, such as creating a new product, building a house or website, or launching a marketing campaign. Teams that use project management apps tend to track multiple projects at a time. The software helps them figure out when to schedule work based on when things need to get done and the human resources available to do them.
The best project management apps detect problems before they happen through detailed task management. By tracking the progress of work and individual tasks (for example, having completed six hours of a task estimated to take a total of eight hours), project management apps can sound an alarm when a deadline is in danger of slipping, but before it happens. The most powerful project management apps also automatically reflow the project schedule when tasks fall off track. They generate reports that give project managers insight into which team members have too much or too little work assigned. Some let you track project budgets and log billable hours so that you can send invoices to clients for time worked.
What Is the Best Free Project Management Software?
A few of the best project management software systems have a free plan. The only truly free one that made this is Redmine—more on that service momentarily. The free plan for most apps is severely limited in some way. For example, you might be allowed to manage only one or two projects at a time or invite only a handful of people to work alongside you. In the paid plan, you might get unlimited projects. Plus, you usually don't get all the most advanced features of the paid plan in the free plan. Still, it might work if you have a small team and only need to manage one or two projects. Free versions also let you try the app before deciding whether the paid plans meet your needs.
You can get a free account from Zoho Projects, Teamwork, Wrike, TeamGantt, ProofHub, and others that did not make this list, such as AceProject.
Redmine is a 100% free PM tool, but you have to install and maintain it yourself. It's not an off-the-shelf product but rather an open-source alternative that requires you to have your own tech support. If you're looking for something simple to use right away, Redmine isn't it. For simplicity, you're better off with Zoho Projects, TeamGantt, or AceProject.
What Project Management App Is the Easiest to Use?
If you're new to project management and especially if your organization doesn't have a dedicated project manager, you need a project management app that's easy to use.
TeamGantt and GanttPro are the easiest project management apps to learn and use. They are both designed for beginners and other people inexperienced in project management.
Many of the project management apps we've reviewed are easy to use, provide good video tutorials, and work well for beginners, but after testing dozens of them, we believe GanttPro and TeamGantt are best.
In testing, we found that some rather popular and well-known project management apps, such as Microsoft Project, are not especially easy to use if you are new to them or not a professional project manager. While we have reviewed many of those tools, not all scored high enough to be included in this list of the best project management apps.
What's the Best Project Management App for a Small Business?
If your project team needs to manage and track a couple of projects, but you're less concerned with employee scheduling, collecting time sheets to bill clients, and comparing the progress of multiple projects in development, a low-cost tool such as Zoho Projects (starting at $5 per person per month for Premium) is your best bet. What we especially like about Zoho Projects is that it scales easily if your team grows and needs more features. Zoho, the company, offers a wide range of other business apps that can connect to Zoho Projects to expand what you can do with it.
We also like GanttPro as a low-cost option. It's one of the easiest tools to use and is great for people with limited or no prior experience with project management.
There's no need to spend more than about $15 per person per month if you won't use the tools unique to more expensive software, so stick with something inexpensive.
What's the Best Project Management App for Large Organizations?
Large organizations have starkly different needs than small businesses. Organizations with hundreds or thousands of employees and hundreds of projects use project management apps for scheduling, insights into their resources, budget-tracking, revenue projection, and time-tracking for billing purposes, among other reasons.
For a large company, it's important to be able to manage not just individuals but also teams. If you have 15 hours of work for a junior designer, and it doesn't matter which junior designer does it, you want to see how much work each junior designer has assigned to them and whether you can free up one of them for the task.
For the same reason, all the managers and team leads in your company should be able to see what high-priority tasks and which projects are in danger of slipping so that they can triage accordingly.
If your organization handles complex projects and has many team members collaborating on projects, we recommend Celoxis or LiquidPlanner.
What Project Management Software Has the Best Special Features?
Teams that are neither small businesses nor enormous organizations may have special needs they want their project management software to address.
Our top pick in this category is Teamwork, which specializes in handling client work. Teamwork should be on your shortlist if your team primarily completes projects as billable work for clients. It includes billing and invoicing, as well as the ability to create intake forms for new projects. Paymo, which didn't quite score highly enough for this list, is another app that also has built-in billing and invoicing tools.
There are other areas of specialization for project management software, of course. If you're looking for a tool to manage project and non-project work, we recommend Wrike or Celoxis. If your team spends a lot of time discussing and iterating visual assets, ProofHub is a great choice. Smartsheet is good for building automation into your project management.
The Best Project Management Tool for Your Team
Choosing the right project management software can take time, but it's worth having as much nailed down as possible before rolling the solution out to an entire team. Project management apps typically have a significant setup cost. Even when they are simple to learn to use and let you import project data, it still takes time to fine-tune the app to do what you need it to do and then get everyone on board using it.
It's also important to consider what kind of work your team does, how many people are in the organization, and how you want to run your business. There are a lot of excellent options to fit every budget.
With a reliable project management solution, people can collaborate more easily on project-based work. Plus, small business owners and team managers can get useful insights into how their teams work, whether projects are on track, and how to guide them back to a successful place when they slip.
