The Best Laser Printer Deals This Week*
- HP LaserJet MFP M234dw Wireless All-in-One Monochrome Printer — $199.00 (List Price $239)
- Canon Color imageCLASS LBP632Cdw Wireless Laser Printer — $271.32 (List Price $349.99)
- HP Color LaserJet Pro M255dw Wireless Laser Printer — $299.00 (List Price $399)
- Brother DCP-L5600DN All-in-One Monochrome Laser Printer — $389.99 (List Price $439.99)
- Canon Color imageCLASS MF656Cdw All-in-One Laser Printer — $366.64 (List Price $449.99)
*Deals are selected by our commerce team
When the first laser and inkjet printers meant for PCs became available—at about the same time, in the middle of the 1980s—each was limited to monochrome printing only, and the advantages for each were obvious. Lasers were far faster and delivered much better text quality at a lower cost per page, while inkjets were cheaper to buy. Today, the capabilities for both overlap more, making the advantages for either more nuanced.
Some things remain the same, though. Laser printers still offer some obvious strengths: fast print speeds and reasonable costs per page (especially for text output); crisper edges than inkjets, giving a cleaner, more professional look to text and line graphics; more saturated, vibrant color than most inkjets when both are printing on plain paper; resistance to fading; and smudge-proof output.
We've outlined below our top picks among home and office lasers that we've tested. Read on for our labs-tested favorites, followed by the buying basics you should know when buying a laser printer. Also note: At the very end of this article is a detailed spec breakout of our top models.
Table of Contents
Brother MFC-L3780CDW
Best Mainstream Color Laser
Why We Picked It
The Brother MFC-L3780CDW offers excellent output quality with relatively low print costs, making it our top recommendation for a color laser all-in-one printer for cost-conscious small offices. With a 250-sheet input tray and a 50-sheet automatic document feeder (ADF), it's typical in capacity for its price and performance category. If your office prints a lot, the MFC-L3780CDW can accommodate you, however, with a recommended monthly volume of 4,000 pages. Plus, the image quality of the prints, copies, and scans is excellent, and this printer has loads of wireless connection options, including NFC.
Who It’s For
Small and home offices are the MFC-L3780CDW's natural habitat. While the $499.99 price is on the high side for an entry-level color laser-class AIO, it’s not unexpected these days for a capable and well-equipped model.
PROS
- Prints, scans, copies, and faxes
- Relatively fast
- Competitive toner costs
- Excellent print, copy, and scan quality
- 50-page single-pass auto-duplexing ADF
- Wide range of wireless connection options, including NFC
CONS
- Modest 30-sheet multipurpose tray
SPECS
| Name | Value |
|---|---|
| Type | All-in-one |
| Color or Monochrome | Color |
| Connection Type | Wi-Fi, Ethernet, USB, Bluetooth, Wi-Fi Direct |
| Maximum Standard Paper Size | Legal |
| Number of Ink Colors | 4 |
| Number of Ink Cartridges/Tanks | 4 |
| Direct Printing From Media Cards | |
| Direct Printing From USB Thumb Drives | |
| Rated Speed at Default Settings (Color) | 31 ppm |
| Rated Speed at Default Settings (Mono) | 31 ppm |
| Monthly Duty Cycle (Recommended) | 4,000 |
| Monthly Duty Cycle (Maximum) | 50,000 pages per month |
| LCD Preview Screen | |
| Printer Input Capacity | 250 |
| Cost Per Page (Monochrome) | 2.3 cents |
| Cost Per Page (Color) | 12.3 cents |
| Print Duplexing | |
| Automatic Document Feeder | |
| Scanner Type | Flatbed with ADF |
| Duplexing Scans | |
| Maximum Scan Area | Legal |
| Scanner Optical Resolution | 1,200 by 1,200 pixels per inch |
| Standalone Copier and Fax | Copier, Fax |
Canon imageClass MF264dw II
Best Mainstream Mono Laser
Why We Picked It
The Canon MF264dw II delivers a solid combination of speed, output quality, paper handling, and scan features, making it worth a look for people who want a mono laser printer for light-duty use. Text output quality in our tests was almost top tier for a mono laser printer. Characters offered crisp edges, and all of the fonts we test that would likely be used in business documents were easily readable and well-formed. Graphics and photos were close to the same overall level of quality. With a 35-sheet automatic document feeder (ADF), the MF264dw II is also remarkably capable, paper-handling-wise, for its category.
Who It's For
The MF264dw II could easily be the right choice for a small or home office that needs a capable mono laser printer and doesn't want to spend a bundle.
PROS
- Suitably fast print speed
- 250-sheet paper capacity for printing
- 35-sheet ADF for scanning and copying
- Auto duplexing
- Wired and wireless network connections
- Prints from mobile devices
CONS
- Simplex (single-sided) scanning only
- No fax capability
SPECS
| Name | Value |
|---|---|
| Type | All-in-one |
| Color or Monochrome | Monochrome |
| Connection Type | Ethernet, USB, Wi-Fi, Wi-Fi Direct |
| Maximum Standard Paper Size | Legal |
| Number of Ink Colors | 1 |
| Number of Ink Cartridges/Tanks | 1 |
| Direct Printing From Media Cards | |
| Direct Printing From USB Thumb Drives | |
| Rated Speed at Default Settings (Color) | NA |
| Rated Speed at Default Settings (Mono) | 30 ppm |
| Monthly Duty Cycle (Recommended) | 250 to 2,500 |
| Monthly Duty Cycle (Maximum) | 30,000 pages per month |
| LCD Preview Screen | |
| Printer Input Capacity | 250 + 1-sheet bypass |
| Cost Per Page (Monochrome) | 3 cents (toner), 0.4 cents (drum) |
| Cost Per Page (Color) | NA |
| Print Duplexing | |
| Automatic Document Feeder | |
| Scanner Type | Flatbed with 35-page ADF |
| Duplexing Scans | |
| Maximum Scan Area | Legal |
| Scanner Optical Resolution | 600 by 600 pixels per inch |
| Standalone Copier and Fax | Copier |
Canon imageClass MF455dw
Best Mono Laser for Offices
Why We Picked It
One of very few monochrome AIOs (or any printers, for that matter) to earn 4.5 stars, the aggressively priced MF455dw prints well, and at a good clip. Its 350 pages from two input sources are expandable to 900 prints from three sources, and it supports both wired and wireless connectivity. You can perform walkup tasks, such as making copies, performing configuration changes, creating workflow shortcuts, and much more, from a large, configurable touch screen.
Who It’s For
Any home, hybrid, or small-to-midsize office with a need for speedy, good-looking monochrome and grayscale prints should get good use from this Canon AIO. Families with students who print lots of report drafts and homework sheets will also find it a good match.
PROS
- Prints, scans, copies, and faxes
- Fast 40ppm rating for both printing and copying
- Single-pass duplexing ADF for scanning, copying, and faxing
- Top-tier print output quality
- Touch-screen control panel
- Easy Wi-Fi Direct setup
CONS
- With graphics, output quality falls just short of the best available
SPECS
| Name | Value |
|---|---|
| Type | All-in-one |
| Color or Monochrome | Monochrome |
| Connection Type | USB, Ethernet, Wi-Fi, Wi-Fi Direct |
| Maximum Standard Paper Size | Legal |
| Number of Ink Colors | 1 |
| Number of Ink Cartridges/Tanks | 1 |
| Direct Printing From Media Cards | |
| Direct Printing From USB Thumb Drives | |
| Rated Speed at Default Settings (Color) | NA |
| Rated Speed at Default Settings (Mono) | 40 ppm |
| Monthly Duty Cycle (Recommended) | 750 to 4,000 |
| Monthly Duty Cycle (Maximum) | Not rated |
| LCD Preview Screen | |
| Printer Input Capacity | 250+100 expandable to 900 |
| Cost Per Page (Monochrome) | 2.25 cents |
| Cost Per Page (Color) | NA |
| Print Duplexing | |
| Automatic Document Feeder | |
| Scanner Type | Flatbed with Single-Pass Duplexing ADF |
| Duplexing Scans | |
| Maximum Scan Area | Legal |
| Scanner Optical Resolution | 600 by 600 pixels per inch |
| Standalone Copier and Fax | Copier, Fax |
Brother MFC-L9570CDW
Best Color Laser for Offices (All-in-One)
Why We Picked It
Everything about this AIO, from its 80-page automatic document feeder (ADF) to its 80,000-page monthly duty cycle, signals that it is high-volume, and fleet- and enterprise-ready. Its default paper capacity of 300 sheets is expandable to a whopping 2,380 pages, with several capacity options in between. Connectivity consists of USB 2.0, Gigabit Ethernet, 802.11b/g/n Wi-Fi, and the peer-to-peer protocols Wi-Fi Direct and Near-Field Communication (NFC). Running costs are competitively low, and the bundled software offers high security features, as well as configuring for individual users and/or groups (such as individual company departments).
Who It’s For
Enterprises is what the MFC-L9570CDW is all about, specifically ones that need to segment output or document workflows between teams.
PROS
- Large 80-page ADF
- Good text, graphics, and photo quality
- Strong mobile device support
- Potentially massive paper input capacity expansion
- 80,000-page monthly duty cycle
- Enterprise- and fleet-level security
- 7-inch color touch screen
- High-yield toner cartridges available
CONS
- High list price
- Color cost per page should be lower
- Expansion options are expensive
SPECS
| Name | Value |
|---|---|
| Type | All-in-one |
| Color or Monochrome | Color |
| Connection Type | Wireless, Ethernet, USB |
| Maximum Standard Paper Size | Legal |
| Number of Ink Colors | 4 |
| Number of Ink Cartridges/Tanks | 4 |
| Direct Printing From Media Cards | |
| Direct Printing From USB Thumb Drives | |
| Rated Speed at Default Settings (Color) | 33 ppm |
| Rated Speed at Default Settings (Mono) | 33 ppm |
| Monthly Duty Cycle (Recommended) | 6,000 |
| Monthly Duty Cycle (Maximum) | 80,000 pages per month |
| LCD Preview Screen | |
| Printer Input Capacity | 300 expandable to 2380 |
| Cost Per Page (Monochrome) | 1.2 cents |
| Cost Per Page (Color) | 7.5 cents |
| Print Duplexing | |
| Automatic Document Feeder | |
| Scanner Type | Flatbed with ADF (Standard or Optional) |
| Duplexing Scans | |
| Maximum Scan Area | Legal |
| Scanner Optical Resolution | 1,200 by 2,400 pixels per inch |
| Standalone Copier and Fax | Copier, Fax |
Canon Color imageClass LBP664Cdw
Best Color Laser for Offices (Print-Only)
Why We Picked It
This high-volume enterprise and fleet-ready standalone laser churns out fantastic-looking, colorful text and graphics. The connectivity it features is a huge mix: both wired and wireless networking, Wi-Fi Direct, Near-Field Communication (NFC), and printing from USB thumb drives, as well as other types of USB drives. The LBP664Cdw holds up to 300 sheets of paper from two sources, expandable to 850 sheets from three sources. You also get a configurable 5-inch color touch screen for performing walkup tasks, such as selecting preconfigured workflow profiles.
Who It’s For
While the LBP664Cdw is a terrific printer, it’s an investment. It’s designed to print thousands of pages, month in and month out. This is a great machine for churning out reports, handouts, and other official paper, in fairly large quantities, in enterprise, fleet, and data-archiving environments.
PROS
- Terrific output quality.
- Copious connectivity options, including NFC.
- USB thumb drive support.
- Expandable paper input capacity.
- Enterprise- and fleet-ready.
- Strong security.
CONS
- High running costs.
- Costly for volume and capacity.
- Relatively slow for price.
SPECS
| Name | Value |
|---|---|
| Type | Printer Only |
| Color or Monochrome | Color |
| Connection Type | Wireless, Ethernet, NFC |
| Maximum Standard Paper Size | Legal |
| Number of Ink Colors | 4 |
| Number of Ink Cartridges/Tanks | 4 |
| Direct Printing From Media Cards | |
| Direct Printing From USB Thumb Drives | |
| Rated Speed at Default Settings (Color) | 28 ppm |
| Rated Speed at Default Settings (Mono) | 28 ppm |
| Monthly Duty Cycle (Recommended) | 4,000 |
| Monthly Duty Cycle (Maximum) | Not rated |
| LCD Preview Screen | |
| Printer Input Capacity | 300 |
| Cost Per Page (Monochrome) | 2.5 cents |
| Cost Per Page (Color) | 13.3 cents |
| Print Duplexing | |
| Automatic Document Feeder | |
| Scanner Type | N/A |
| Duplexing Scans | |
| Maximum Scan Area | N/A |
| Scanner Optical Resolution | N/A |
| Standalone Copier and Fax | N/A |
Brother HL-L6400DW
Best Mono Laser for Large Workgroups (Print-Only)
Why We Picked It
This fast (55-page-per-minute) mono laser is reasonably priced and churns out excellent-looking text, graphics, and grayscale photos and other halftones. Running costs are, at less than 1 cent per page, very competitive. Out of the box, the HL-L6400DW's paper capacity is 570 sheets, split between a 520-sheet cassette and a 50-sheet override tray. You can add several combinations of smaller and larger trays to increase capacity incrementally, up to 2,650 sheets—or enough to keep your printer going for quite a while without refills.
Who It’s For
The HL-L6400DW is designed to print large volumes of monochrome documents, primarily for internal reports and other in-house materials. However, if you don’t mind passing out black-and-white documents externally, this Brother’s output is better than passable.
PROS
- Rapid print speeds.
- Excellent text quality; decent graphics and photos.
- Very low running costs.
- Low street price.
- Small and light.
- High volume ratings.
- Generous paper capacity and expansion.
CONS
- No USB memory drive support.
SPECS
| Name | Value |
|---|---|
| Type | Printer Only |
| Color or Monochrome | Monochrome |
| Connection Type | Wireless, Ethernet, USB, NFC |
| Maximum Standard Paper Size | Legal |
| Number of Ink Colors | 1 |
| Number of Ink Cartridges/Tanks | 1 |
| Direct Printing From Media Cards | |
| Direct Printing From USB Thumb Drives | |
| Rated Speed at Default Settings (Color) | NA |
| Rated Speed at Default Settings (Mono) | 52 ppm |
| Monthly Duty Cycle (Recommended) | 10,000 |
| Monthly Duty Cycle (Maximum) | 150,000 pages per month |
| LCD Preview Screen | |
| Printer Input Capacity | 570 |
| Cost Per Page (Monochrome) | 0.9 cents |
| Cost Per Page (Color) | N/A |
| Print Duplexing | |
| Automatic Document Feeder | |
| Scanner Type | N/A |
| Duplexing Scans | |
| Maximum Scan Area | N/A |
| Scanner Optical Resolution | N/A |
| Standalone Copier and Fax | N/A |
Brother MFC-L5915DW
Best Mono Laser for Large Workgroups (All-in-One)
Why We Picked It
The four-function Brother MFC-L5915DW all-in-one (AIO) printer delivers fast laser printing and copying, a higher maximum paper capacity than most competition, and a low cost per page, making it an excellent choice for offices that print a lot. The MFC-L5915DW's low running cost (as low as 1.1 cents per page) makes it an economical choice for high-volume printing, further boosted by a maximum capacity of 1,390 sheets using optional expansion drawers.
Who It's For
Factor in the MFC-L5915DW's other features, from high-quality text output to the customizable touch screen, and you get the best heavy-duty-use monochrome laser AIO printer for medium or large offices or workgroups.
PROS
- Lightning-fast 50ppm rating for both printing and copying
- High 1,200-by-1,200dpi maximum resolution
- Roomy legal-size flatbed
- Single-pass duplexing ADF
- 5-inch color touch screen control panel
- Toner cost is just 1.1 cents per page
CONS
- Slower two-sided printing speed
SPECS
| Name | Value |
|---|---|
| Type | All-in-one |
| Color or Monochrome | Monochrome |
| Connection Type | Ethernet, Wi-Fi, USB, Wi-Fi Direct |
| Maximum Standard Paper Size | Legal |
| Number of Ink Colors | 1 |
| Number of Ink Cartridges/Tanks | 1 |
| Direct Printing From Media Cards | |
| Direct Printing From USB Thumb Drives | |
| Rated Speed at Default Settings (Color) | N/A |
| Rated Speed at Default Settings (Mono) | 50 ppm |
| Monthly Duty Cycle (Recommended) | 8,000 |
| Monthly Duty Cycle (Maximum) | 125,000 |
| LCD Preview Screen | |
| Printer Input Capacity | 250+100 expandable to 1390 |
| Cost Per Page (Monochrome) | 1.1 cents |
| Cost Per Page (Color) | N/A |
| Print Duplexing | |
| Automatic Document Feeder | |
| Scanner Type | Legal size flatbed with DADF |
| Duplexing Scans | |
| Maximum Scan Area | Legal |
| Scanner Optical Resolution | 1200x1200 pixels per inch |
| Standalone Copier and Fax | Copier, Fax |
Brother HL-L9310CDW
Best Color Laser for Large Workgroups (Print-Only)
Why We Picked It
The Brother HL-L9310CDW is a fast color laser printer with highly competitive (read: low) running costs, superb print quality, impressive expandability, and a terrific value proposition. Paper input is expandable from 300 sheets (from two paper sources) to 2,380 sheets from several sources. The monthly duty cycle is (also like the HL-L6400DW’s) a whopping 80,000 prints, but the difference is that the HL-L9310CDW prints in color, while some of the others mentioned here so far do not. Well-crafted, good-looking color documents carry a lot more impact than do their monochrome equivalents.
Who It’s For
The HL-L9310CDW prints thousands of documents monthly for large and midsize offices and workgroups with high-volume requirements.
PROS
- Terrific print quality.
- Fast print speeds.
- Low running costs.
- High-yield toner cartridges.
- Highly expandable paper capacity.
- Enterprise and fleet security features.
- Ample standard and mobile connectivity.
CONS
- Somewhat pricey.
- Color touch screen is a bit small.
SPECS
| Name | Value |
|---|---|
| Type | Printer Only |
| Color or Monochrome | Color |
| Connection Type | Wireless, Ethernet, USB, NFC |
| Maximum Standard Paper Size | Legal |
| Number of Ink Colors | 4 |
| Number of Ink Cartridges/Tanks | 4 |
| Direct Printing From Media Cards | |
| Direct Printing From USB Thumb Drives | |
| Rated Speed at Default Settings (Color) | 33 ppm |
| Rated Speed at Default Settings (Mono) | 33 ppm |
| Monthly Duty Cycle (Recommended) | 6,000 |
| Monthly Duty Cycle (Maximum) | 80,000 pages per month |
| LCD Preview Screen | |
| Printer Input Capacity | 250 |
| Cost Per Page (Monochrome) | 1.2 cents |
| Cost Per Page (Color) | 7.5 cents |
| Print Duplexing | |
| Automatic Document Feeder | |
| Scanner Type | N/A |
| Duplexing Scans | |
| Maximum Scan Area | N/A |
| Scanner Optical Resolution | N/A |
| Standalone Copier and Fax | N/A |
HP Color LaserJet Enterprise MFP M480f
Best Color Laser for Large Workgroups (All-in-One)
Why We Picked It
One of our top-rated printers of 2021, HP’s LaserJet Enterprise MFP M480f is a workhorse color laser AIO. It produces great-looking pages with well-shaped, highly legible fonts, as well as brilliantly and accurately colored graphics and photos. It has a relatively small footprint; it’s expandable from 300 to 850 sheets of paper; and its monthly duty cycle is 55,000 pages. A 50-sheet ADF sends one- and two-sided multipage scan and copy jobs to its scanner, and you gain access to HP’s enterprise-level AIO and fleet-management software.
Who It’s For
This AIO is designed to print, scan, and copy in high-volume environments, on busy networks, and in document-management nodes in enterprise or fleet-management settings.
PROS
- Robust mobile connectivity
- Excellent print quality
- Relatively small footprint
- Expandable
- Competitive running costs
CONS
- Somewhat high purchase price
SPECS
| Name | Value |
|---|---|
| Type | All-in-one |
| Color or Monochrome | Color |
| Connection Type | Ethernet, USB, Wireless, NFC |
| Maximum Standard Paper Size | Legal |
| Number of Ink Colors | 4 |
| Number of Ink Cartridges/Tanks | 4 |
| Direct Printing From Media Cards | |
| Direct Printing From USB Thumb Drives | |
| Rated Speed at Default Settings (Color) | 29 ppm |
| Rated Speed at Default Settings (Mono) | 29 ppm |
| Monthly Duty Cycle (Recommended) | 4,800 |
| Monthly Duty Cycle (Maximum) | 55,000 pages per month |
| LCD Preview Screen | |
| Printer Input Capacity | 300 expandable to 850 |
| Cost Per Page (Monochrome) | 2.3 cents |
| Cost Per Page (Color) | 14.1 cents |
| Print Duplexing | |
| Automatic Document Feeder | |
| Scanner Type | Flatbed with ADF (Standard or Optional) |
| Duplexing Scans | |
| Maximum Scan Area | Legal |
| Scanner Optical Resolution | 600 by 600 pixels per inch |
| Standalone Copier and Fax | Copier, Fax |
So, who would find a laser printer preferable to an inkjet? Definitely not a home user looking to print photos, much less a photo enthusiast or professional photographer, and not someone looking for a portable printer. But lasers are a good fit for text and graphic output, particularly in bulk: long research papers, book drafts, contracts in law offices, monthly invoices, and the like. And for printing boardroom-quality reports on plain paper, they do much better than inkjets at producing crisp, professional-looking text and certain types of eye-catching color business graphics. If you print a lot of large jobs, stick mostly to text and graphics, and don't need high-quality photos, a laser printer is likely the best match.
If high-quality, stable text printing matters most, lasers are also a good choice. Indeed, certain types of businesses, such as medical and law offices, may mandate laser printing for archival tasks and record keeping. And although inkjet text output is often close to laser quality at 10- or 12-point type, most lasers produce much more readable text at small sizes than almost any inkjet. If you need to print at 4 or 6 points, lasers are still the way to go. It can also be cheaper to print marketing materials with photos, including tri-fold brochures or one-page handouts, using a color laser that offers business-quality photo output than to pay for small print jobs at a print shop.
Also consider how often you print. Conventional wisdom says that inkjets are the best choice for home use. But if you don't print photos, there's a strong argument for considering a laser for light-duty home use, as well, particularly if you leave your printer off for long stretches. Unlike ink in inkjets, laser-printer toner doesn't dry out or clog nozzles. Indeed, laser printers have no nozzles to clog. Even if you leave a laser printer idle for months, it will print without problems when you turn it on again. Aside from the added convenience, eliminating the cost of wasted ink on nozzle-cleaning routines might save you more than a laser printer's extra cost compared with a less expensive inkjet.
What Kind of Laser Do You Need: Print Only, or an All-in-One?
As with any printer technology, lasers can be either single-function or multifunction printers (MFPs), aka all-in-ones (AIOs), which is to say they can be limited to printing only, or they can add scanning at a minimum, usually copying, and often faxing as well. Either type can be a mono-only printer, or either can print color.
In a lot of scenarios, it makes good sense to pick a single-function laser printer rather than spend more money to get what is sometimes the same printer with a scanner added. Consider whether you need heavier-duty scanning (including scans for copying and faxing) than an AIO can handle. If so, you'll need a separate scanner, anyway, which will likely make the extra functions of an AIO superfluous. Similarly, if you already have another AIO (or a copier and a fax machine), consider whether getting a second AIO will add any convenience or capability.
At the other extreme, you may scan so little that you can take care of the occasional capture with a scan app on your phone or just take photos. Unless you need to scan files to PDF format or use optical character recognition (OCR) to turn the scans into text files, you'll probably be scanning to the same JPG format that photos use, anyway.
Printer-only models are available in the entire range from inexpensive monochrome units meant for home-office (or hybrid-work), micro-office, or student use to floor-standing printers (mono and color) that hold thousands of sheets of paper in multiple paper drawers at once. (The latter are suitable for large workgroups or entire departments.) In between are mono and color models designed for home and micro offices, as well as models for small offices and workgroups.
The added functions in laser AIOs are the same as in inkjet AIOs, with the same potential variations. Almost all print, copy, and scan. Many fax as well, and scan-to-email features are common. The copying, faxing, and emailing can be limited to standalone capability, through the computer only, or both. And so on.
One common misunderstanding about mono laser AIOs is to think that the scanning they can do is also monochrome only. In truth, with a theoretical exception of some oddball model we haven't seen, the scanners on any AIO today can scan in color.
Compared with inkjet AIOs, the advantages of laser AIOs include higher quality text, most noticeable at small font sizes, and smudge-proof output. Color laser AIOs also offer more vibrant color when printing on plain paper. However, know that although mono laser AIOs can handle schematics and other simple line drawings well, their output quality for graphics otherwise is often no better than serviceable.
Whether single-function or multifunction, the range of monochrome lasers runs from small inexpensive models with modest paper handling suitable for personal desktop printing in any size office, all the way up to multi-thousand-dollar models offering speed, durability, and paper handling meant for high-volume printing in a busy large office. Color lasers add vibrant color graphics. And, as already mentioned, in addition to their high-quality text and graphics, many color lasers can print photos well enough for brochures and other marketing materials, allowing many companies to take such printing in-house.
Will a Laser Printer Cost More or Less Than a Comparable Inkjet?
As surprising as it may seem, a laser printer can be less expensive in the long run than a comparable inkjet. You really have to look at the total cost of ownership to figure that out, though.
A common complaint about lasers is that laser toner cartridges are expensive compared with inkjet cartridges. For inexpensive models, the cost can even exceed the cost of the printer, particularly for color lasers if you need to replace a full set of cartridges (black, cyan, magenta, and yellow toners). But if you compare the cost per page, rather than the price per cartridge, you'll find the running cost for cartridge-based lasers is actually less than for comparable cartridge-based inkjets. In addition, most lasers are designed to last longer than most inkjets, so you can amortize the initial cost of the printer over more pages as well.
Be aware that tank-based inkjets can beat lasers on running cost, which complicates any broad-brushstroke comparison of costs between the two technologies. The tank-based models cost more than equivalent inkjets that use cartridges, but they let you use far cheaper ink, which you typically pour from bottles into large tanks in the printer. There are also a few lasers that take a similar approach, selling toner in bulk "injectors" rather than in cartridges.
Ultimately, focusing on initial price only or on running costs only when comparing printers is likely to lead to the wrong conclusion about which will be cheaper. You need to take both into account by estimating the total cost of ownership over the printers' lifetimes. How to Save Money on Your Next Printer: Weighing the Cost of Tank vs. Cartridge Ink gives a step-by-step example of how to compare tank and cartridge inkjets. The same approach will work with any two printers. And don't forget to factor in the possible savings from ink subscription plans if any are available for a printer you're considering.
What Kind of Connectivity to Look for in a Laser Printer?
Almost any printer will include a USB Type-B connector for a direct wired connection to a single PC. (USB connectors supporting the faster USB 3.0 protocol are showing up with increasing regularity.) And even if that's the only connector, Windows will let you share the printer on a network. But the easiest, and most efficient, option for connecting to a network is an Ethernet port, which all but the least-expensive lasers generally include as well. Connecting with Ethernet is usually as simple as plugging in the cable.
Most lasers today also offer Wi-Fi for network connection, either as an alternative to Ethernet or as the only choice. Wi-Fi lets you put the printer anywhere without having to worry about stringing cables, but is sometimes tricky to set up. AIOs with fax functionality will add a phone-line interface (RJ-45), unless they use cloud-based faxing.
Support for Wi-Fi Direct is also common, though sometimes that feature comes under a different name. It lets you establish a direct peer-to-peer connection between the printer and a computer or mobile device. However, you don't actually need Wi-Fi Direct to print wirelessly. If the printer is attached to a network, using either a wired or wireless connection, and you can connect to the network by Wi-Fi from a computer, phone, or tablet, you can print over the network. Just check to be sure that the manufacturer offers a free downloadable app for printing (as well as for scanning, for an AIO) that your phone or tablet can use. Another option that is less common is support for Near-Field Communication (NFC), which lets you initiate the wireless connection to a mobile device by simply tapping the device on a specific spot on the printer.
Laser Printer Output Speeds: Where Testing Matters
Speed ratings are determined differently for laser printers than for inkjets, which is why an inkjet and laser with the same rating in pages per minute (ppm) can come in at significantly different speeds on performance tests. The vast majority of inkjets print by moving a printhead back and forth across the page. And although inkjet ratings are given in ppm, they're actually based on how fast they can print a page's worth of individual lines. They're also often based on a print mode that favors speed over quality.
Lasers are also known as "page printers," which means they print an entire page at once. The laser draws the image of the page as an electrostatic charge on photosensitive material. The charged areas pick up toner particles to form the image for the entire page, and then the particles are fused to the paper. The process takes essentially as long to print a blank page as a page full of text.
For one- or two-page documents, a given inkjet may beat an otherwise faster laser, because lasers take longer to print the first page than later pages, and the ppm rating is based on the printing speed starting with the second page. Most laser printers' specs include the much slower first-page-out (FPO) time separately. If you print a lot of longer documents, however, the faster speed starting with page 2 is more important; that is where a laser's speed makes a difference.
With either kind of printer, graphics and photos add processing time. This extra time isn't accounted for in ppm ratings. It varies from printer to printer, and it can depend on either your computer or a processer in the printer itself. What this adds up to is that vendor ratings aren't as useful as comparative reviews for judging speeds. Ours offer cross-model print-speed comparisons with different kinds of real-world documents, using the same documents for each printer. (See how we test printers.)
Judging Laser Printer Output: Text and Color Quality Considerations
Laser printers don't have the problems with output quality that ink causes for printing on plain paper. Toner particles, often chemically grown to uniform size and shape, are tiny bits of plastic. Unlike ink, they can't bleed into the paper to soften sharp edges for lines and graphics. Precisely positioned by the electrostatic charge drawn by the laser beam on photosensitive material, they're then fused in place. The precise positioning ensures professional-looking documents, an advantage that may be subtle for 10- or 12-point text, but makes a big difference in readability at 4 and 6 points. And because the fused toner sits on the surface of the page, rather than being absorbed into it, colors in graphics remain vibrant and saturated, instead of having the faded look that's typical for inkjet color printing on plain paper.
Fusing toner also has an advantage for duplex printing (printing on both sides of a page). Some inkjets will stop momentarily after printing one side to give the page a chance to dry before running the page through the printer again for the second side. Fused toner doesn't need drying time. This is an important factor for any business that needs cleanly printed double-sided output at top speed. Even more important is that toner won't smudge if you spill a few drops of water on it later. Most inks will.
Mind the Stock: Paper Handling and Duty Cycles
You'll want to assess the paper trays in any laser model (AIO or single-function) that you're considering: Will the capacity meet your needs? A good rule of thumb is that you probably don't want to reload paper more than about once a week.
Paper-tray capacities tend to scale up or down with the duty cycle of the printer (more on this shortly). The key things to look for: adequate capacity, multiple trays (in models that offer optional additional trays, the additions are typically added below the printer's body), and a multipurpose tray, or at least a one-sheet bypass tray, for easy printing on paper you don't normally keep loaded. The output tray, meanwhile, should be large enough for the biggest document you'll typically print.