When completing you travel voucher, please use the DD 1351-2 dated May 2011.
 
The date can be found in bold on the bottom left of the document. No other version of the DD 1351-2 will be accepted.

Page 2 of the DD Form 1351-2 has instructions on completing the form. For a step-by-step guide to help fill the form out, click here. The numbers listed in the instructions correspond to the numbers shown in the blocks on the DD 1351-2.
 
Alternatively, you can also use the SmartVoucher tool online at: https://smartvoucher.dfas.mil/voucher/.
 
The SmartVoucher makes it easier to complete travel vouchers by guiding you step-by-step through a series of questions to create a completed DD Form 1351-2 travel voucher. Based on your responses, you’ll also receive a list of required documents to gather and submit alongside your DD Form 1351-2. As a reminder, don't forget to print and obtain required signatures on the DD Form 1351-2 before submitting.
 
Note: SmartVoucher is not for those using DTS (Defense Travel System) for their travel vouchers.
 

Individuals on Military permanent change of station (PCS) travel orders or civilians submitting a Relocation Income Tax Allowance (RITA) voucher are able to use SmartVoucher to securely and electronically submit their DD 1351-2 and any supporting documentation.
 
Individuals on the following orders CANNOT use SmartVoucher to submit their DD 1351-2 and supporting documenting:

• Military Temporary Duty (TDY) travel
• Civilian Temporary Duty (TDY) travel
• Civilian Relocation (PCS) travel

Notes:

• Military TDY travel and Civilian TDY travel can use SmartVoucher to guide individuals through a series of questions to complete a DD 1351-2. Don't forget to print the form to get the required signatures before submitting.  
• Not for those using DTS (Defense Travel System) for their travel vouchers.

For a list of required documents, please see ‘Document’ under the appropriate TDY travel type here.
 
It’s important to keep in mind that the different types of TDY Travel orders each have its own characteristics and document submission requirements. Your TDY will be outlined in your travel orders, which will contain your authorized entitlements to include:  transportation mode, duration of TDY, lodging, meal rate and any other authorized miscellaneous expenses. When submitting your TDY Travel Voucher, it’s important to make sure that all necessary documentation is included with your voucher. This will help ensure that your voucher is processed and paid accurately and quickly.
 
For additional information, the Joint Travel Regulations (JTR) are for members of the Uniformed Services of the United States and DoD civilian employees and civilians who travel using DoD funding. The JTR contains regulations related to per diem, travel and transportation allowances, relocation allowances, and certain other allowances. TDY grants authorization for you to perform work away from the permanent duty station.

For a step-by-step guide to help complete the DD 1351-2 form correctly, link here. The numbers listed correspond to the numbers shown in the blocks on the DD 1351-2.
 
Note: Block 15 (Itinerary) should begin with the departure for your TDY location.  This block will be completed just like a regular voucher, however the last stop listed should be the TDY location.  Underneath this block please insert “TDY in Place (dates you are claiming)”.

Once you have completed your voucher and gathered all required documents, please see ‘Submission Instructions’ listed under the appropriate TDY travel type here.
 
It’s important to keep in mind that the different types of TDY Travel orders are not the same and each have its own characteristics and submission requirements. While email is often an available submission method, you may have other submission methods available to you as well. 

It is recommended that you only submit your claim once.  If a claim is submitted multiple times, the potential for duplicate payments increases resulting in the traveler being placed in a debt status. Once your submission has been logged into our payment system you will receive notification that the claim has been received.
 
To check the status of your voucher, click here. Please note: this feature is only available on a CAC enabled computer.

If all the necessary documentation is not present at the time of processing, then the claim cannot be fully paid. Therefore, using all the available documentation provided, the claim may be partially paid. Upon payment, an explanation is annotated on the advice of payment (AOP) to inform the traveler why the full entitlement was not paid. Resubmit the claim with the missing documentation and/or addressing the explanation that was noted on the AOP and the remainder of the claim will be paid. In the event the incomplete or incorrect information makes the claim unpayable in its entirety, the claim will be returned with an explanation annotated as to why the claim could not be paid. Resubmit the claim with the missing documentation and/or addressing the explanation that was noted on the AOP and the claim will be paid.
 

When your TDY is expected to last 31 days or more, this is considered a long term TDY.  When on long-term TDY you can submit a travel claim for each 30 day period, known as an accrual/partial payment. Each accrual request should indicate the 30 day period being requested. A final settlement is required upon completion of travel and any travel advances received will be collected.
 

Yes, a traveler may be reimbursed for accompanied baggage fees and excess accompanied baggage fees if the cost of these fees is authorized or approved on a temporary duty (TDY) order. For excess accompanied baggage, the authorizing or approving official must decide if the baggage is required for official duty and unavailable at the TDY location. See the JTR, par. 020207-C1 and C2.

To determine if baggage fees may be claimable as part of your TDY, please see ‘Transportation Allowances’ listed under the appropriate TDY travel type here.

Receipts are required for lodging regardless of amount per DODFMR 7000.14R Vol 9, chp 8. The receipt must show when specific services were rendered or articles purchased and the unit price. Express checkout receipts from hotels do not show that all items charged were paid in full. Without proof of payment, the document is simply a bill.

No, the Government meal rate or proportional meal rate does not apply on the first and last days of travel.
 

Your orders must state that you are a non-charge card-holder or travel circumstances prohibit the use of a charge card. Complete the DFAS form 9114 and submit with a copy of your orders. You may request an advance any time prior to travel but an advance can only be processed 10 days prior to departure. IMPORTANT: Advances are limited to 80% of lodging, meals, and miscellaneous expenses.

Email a copy of your Travel Orders and a TDY Travel Advance Request Form to: DFAS-TRAVELADVANCE@MAIL.MIL

No. Military members as well as civilian employees should log in to myPay and update their Travel pay bank information in order to ensure funds are deposited properly. Any banking updates made via myPay may take up to 48-72 hours to take effect, so please allow time for this information to update before submitting your claim for payment. For travelers other than military members and civilian employees, please submit a voided check and/or a SF1199 with your travel claim. Upon receiving the claim, the bank information will be updated by Travel Pay personnel.

Communication services are covered in the incidental expenses portion of per diem rate and are not reimbursable separately. Gov’t owned/leased services should be used for official communications. Expenses, such as cell phone or prepaid minutes use, necessary for official TDY travel are mission-related expenses and not payable under JTR authority.
 
To determine your reimbursable expenses, please see ‘Per Diem’ and ‘Misc Reimbursable Expenses’ listed under the appropriate TDY travel type here.
 

A Service member must use adequate and available Government quarters when assigned to a U.S. installation. See the JTR, par. 020303-B for more information. If Government quarters are inadequate or unavailable at ILP sites, a DoD Service member must use DoD Preferred Lodging. The DTMO publishes a list of ILP sites.
 

A CBA is when the traveler makes their airfare reservations through a contract travel office (CTO), but they do not have to personally purchase that ticket. The CTO charges the airfare costs to a CBA and submits a claim for reimbursement to Commercial Pay for direct reimbursement. An IBA is when a traveler makes their airfare reservations through a CTO and they had their government issued travel charge card charged for the amount of the ticket. The traveler now has an out- of -pocket expense that they can claim on their travel voucher.
 
All travel orders are required to state whether transportation tickets were personally purchased by the traveler through an individually billed account (IBA) or if they were purchased by the government through a centrally billed account (CBA). If the orders do not state which method was used, then the expense is not reimbursable until purchasing the ticket by IBA is authorized.
This can be accomplished with an amended order authorizing IBA or an Approving Official (AO) can authorize use of IBA after the travel has been performed by Signing and dating in AO blocks 21a and 21d on 1351-2 and writing in block 22 or block 29 “IBA is authorized.”

Taxi or transportation tips are reimbursable but not as separate reimbursable expenses. Add the cost of the tip into the taxi or other transportation fare for reimbursement.
 
Per JTR Table 2-13 “If a traveler claims any mandatory or customary transportation tips for a taxi or limousine service, then he or she may include up to 20% of the fare (the maximum allowed amount for a tip) as part of the total fare amount claimed. The tip is not separately reimbursable.”
 
To determine your reimbursable expenses, please see ‘Transportation Allowances’, ‘Per Diem’, and ‘Misc Reimbursable Expenses’ listed under the appropriate TDY travel type here.

The local area is not a set radius or a maximum number of miles. See the JTR, Section 0206 for information on the authority to establish the local area. The authority who sets the local commuting area of the PDS or TDY must not establish an arbitrary distance that is based on radius. See 59 Comp. Gen. 397 (1980).  For the Washington, DC area, see DoD Instruction 4515.14, “Washington Local Commuting Area.” 
 

The current rate is updated annually and can be found at http://www.defensetravel.dod.mil within the Travel & Transportation Rates tab.

On occasion, TDY orders may state POV is limited to constructive cost of travel (CCT), which means mileage and lodging incurred on the way to the TDY point is limited to the cost of a government contracted airline ticket for the same route. In some cases, it may have been cheaper for the Government to fly you to the TDY point as opposed to the mileage and lodging costs actually incurred.
 

A traveler who is authorized TDY travel by POV is allowed one day of travel for every 400 miles between authorized points. See the JTR, par. 020302-A. If the POV use is for the traveler's convenience, the traveler is authorized only 1 travel day for each leg.
 

Visit the following web site for per diem rates: http://www.defensetravel.dod.mil.

Under Travel Regulations and Allowances, select per diem. Under quick links select per diem rates query.
 

When Government quarters are available on the U.S. installation where a Service member is on temporary duty, but the Service member chooses to use commercial lodging, lodging reimbursement is limited to the cost of the Government quarters. See the JTR, Table 2-14, item 6. Per diem may not be limited based on the presence of nearby Government quarters on another installation or facility.
 

For Temporary Duty (TDY) locations within the continental United States (CONUS), an incidental expense of $5.00 is reimbursed daily. If ordered to a military installation outside the continental United States (OCONUS) where adequate government quarters are available, an incidental expense of $3.50 is reimbursed daily.
 

Yes, a traveler receives 75 percent of the applicable M&IE rate for the day of departure from the permanent duty station and the day of return to the permanent duty station. See the DTMO website for current per diem rates.
 

No. When your command has determined that duty is being performed within the normal commuting area of your permanent duty station (PDS), per diem is not payable.

If you are on extended TDY (anything over 30 days) while on Permanent Change of Station (PCS) orders, you may submit an accrual for the TDY portion only to DFAS-Rome TDY. To file monthly accruals, you must file a travel claim DD Form 1351-2 with all orders and receipts. This can be submitted via email to: DFAS-ArmyTravel@mail.mil. Once the TDY is complete, you will need to see your gaining Army Military Pay Office (AMPO) for your PCS entitlements.