When your office needs to close for a holiday or any special event, it’s important to communicate the details effectively with both clients and employees. Office closure messages serve as a way to keep everyone informed.
General Holiday Closure Messages
- Happy Holidays
Our office will be closed from [date] to [date] to celebrate the season with our families and friends. We’ll be back on [date] to assist you with anything you need. Have a wonderful and safe holiday! - Season’s Greetings
Please note that our office will be closed over the festive period, from [start date] to [end date]. We look forward to serving you again on [reopening date]. Wishing you a fantastic holiday season and a prosperous New Year! - Office Closed for Vacation
Just a friendly reminder that our office will be closed for a short break between [start date] and [end date]. We apologize for any inconvenience caused and will be happy to assist you when we return on [reopening date]. Take care and enjoy your time off as well! - Thanksgiving Closure Announcement
We’re incredibly grateful for your support and would like to inform you that our office will be closed on [date] in observance of Thanksgiving. We will resume regular business hours on [date]. Have a great Thanksgiving with your loved ones! - Summer Vacation Notice
Our team is taking a well-deserved break! Our office will be closed from [start date] to [end date], and we’ll be ready to help you with your needs on [reopening date]. Enjoy your summer break too!
Seasonal Shutdown Notifications
Winter Holiday Messages
During the winter season, most businesses close their doors to celebrate various holidays. Example messages:
- Wishing you a festive season! Our office will be closed from Dec 24th to Jan 2nd for the holidays. We’ll resume normal operations on Jan 3rd.
- Happy Holidays from all of us at [Business Name]! We’ll be closed from Dec 25th to Jan 1st to celebrate with our families. See you in the New Year!
- Warmest thoughts and best wishes for a joyful holiday season! Please note that our office will be closed from Dec 23rd to Jan 2nd. We look forward to serving you upon our return.
Summer Break Alerts
Summertime is often when people take vacations and enjoy a break from work. Example messages:
- We’re taking a break to recharge our batteries! Our office will be closed from July 1st to July 15th. Thank you for understanding, and we’ll be back to serve you on July 16th.
- Hello from [Business Name]! We’ll be closed from June 30th to July 10th for our annual summer vacation. We appreciate your patience and look forward to assisting you when we return.
- Summer greetings! Our team at [Business Name] will be out of the office from August 1st to August 15th. We’ll be back with renewed energy to serve you better. Thank you for your support!
Unexpected Closures Announcements
You might find yourself in a situation where you need to unexpectedly close your office or business due to unforeseen circumstances such as extreme weather, power outages, or any other emergencies. Example messages:
- Due to severe weather conditions, our office will be closed until further notice. Please visit our website for updates and stay safe.
- We regret to inform you that our store will be closed for the rest of the day due to a power outage. We apologize for any inconvenience and will reopen tomorrow as scheduled.
- Unfortunately, our office needs to close immediately due to a plumbing issue. All appointments for the day will be rescheduled. Please check your email for further updates.
Business-Specific Holiday Messages
Retail Store Notices
- Happy Holidays from [Store Name]! Our doors will be closed on [date] so our team can enjoy some festive cheer with their families. We’ll see you soon with special deals and exciting offers!
- As we ring in the New Year, [Store Name] will be closed on [date]. Thank you for your support, and we can’t wait to see you soon for another fantastic year of shopping!
B2B Company Updates
- Wishing all our valued partners a joyous holiday season! Please note, [Company Name] will be closed from [date] to [date]. We appreciate your understanding and look forward to continuing our partnership in the coming year.
- Dear [Client Name], as a valued partner, we wanted to inform you that our offices will be closed on [date] for the holiday season. We wish you success and happiness in the New Year and look forward to our continued collaboration.
Service Industry Messages Examples
- Happy Holidays from [Service Provider]! We’ll be taking a festive break on [date]—but don’t worry, we’ll be back on [date] to handle all your [service] needs.
- As we celebrate the season of giving, our team at [Service Provider] will be focusing on a crucial aspect—giving time to our loved ones! Our office will be closed on [date], and we’ll resume normal business hours on [date]. Wishing you a joyous holiday season!
Messages for Special Occasions
National Holidays
- Happy Thanksgiving! Our office will be closed on [date] to celebrate with friends and family.
- Wishing you a festive 4th of July! Our office will be closed on [date] to honor our nation’s Independence Day.
Local Observances
Local observances call for a more personal touch. Feel free to show your connection to the community with messages like these:
- In celebration of [local event name], our office will be closed on [date]. We hope to see you there!
- Our office will be closed on [date] for [local observance name]. We’re proud to be part of this community!
Company Milestones
- We’re celebrating our company’s [number of years] anniversary! Our office will be closed on [date]. Thank you for being part of our journey!
- Our office will be closed on [date] to honor our team’s hard work in achieving [award or milestone]. We couldn’t have done it without you!
Setting Auto-Responders
Crafting the perfect auto-responder message is essential when your office is closed for holidays. It not only keeps your customers informed but also helps maintain a professional image.
Examples:
- Hi there! Thanks for reaching out. We’re currently closed for Thanksgiving and will be back on November 29th. If your issue is urgent, please contact our on-call team at emergencies@example.com. We appreciate your understanding and hope you have a wonderful holiday!
- Hello! Our office is taking a break to celebrate the New Year. We’ll be closed from December 31st to January 2nd, and back in action on January 3rd. If you need immediate assistance, please email support@example.com. Thank you for your patience, and here’s to a fantastic start to the new year!
- Hey! We’re enjoying the festive season with our loved ones, and our office is closed from December 24th to December 26th. We apologize for any inconvenience this may cause. For urgent matters, our support team can be reached at help@example.com. Have a joyous holiday season, and we’ll be in touch soon!
Providing Necessary Information
Ensure your holiday message includes the necessary details such as the reason for the absence (e.g., the specific holiday) and expected return date. Also, mention alternate contact information, if applicable, for urgent matters.
Show Gratitude and Apologize for Inconvenience
It’s always a good idea to express appreciation for the customer’s understanding and apologize for any inconvenience your absence may cause. This demonstrates empathy and reinforces a positive image of your business.
Alternative Contact Options
Even when your office is closed for holidays, it’s important to provide your customers with alternative ways to reach out for assistance. Providing alternative contact options will maintain efficient communication and show customers that you care about their needs.
Email Support: Providing an email address for customers to send their inquiries is a great way to keep communication channels open during the holidays.
Ensure you have an automated response set up to acknowledge receipt of their emails and give them a rough estimate of when they can expect a reply:
Example: Our office is currently closed for the holidays. We will get back to your email within 48 hours. Thank you for your understanding and patience.
Social Media: Utilizing your company’s social media accounts is another approach for customers to reach out with questions or concerns. Twitter and Facebook are popular platforms for customer support and are often checked frequently during breaks.
Make sure to inform your customers about your social media channels in your holiday message:
Example: For urgent inquiries during the holiday closure, feel free to reach out to us on Twitter @CompanyName or message us on our Facebook page.
Help Center or FAQ: Setting up a help center or FAQ page on your website allows customers to find answers to common questions without needing to contact you directly. This will save them time and alleviate some pressure from your team during the holidays.
Example: While our office is closed, please refer to our Help Center at [website link] for answers to frequently asked questions.
Phone Support: If your company has a dedicated customer service line, consider offering phone support even during the holiday closure. You could set up a callback system where customers leave a voicemail, and a member of your team returns the call within a specified time frame.
Example: If you require immediate assistance, please leave a voicemail at [phone number] and a member of our team will return your call within 24 hours.
By providing alternative contact options, you show your customers that their needs are important to you, even during holiday closures.
Frequently Asked Questions
What are some polite and clear ways to communicate that our office will be closed for the holiday?
Example:
Dear [Recipient],
Our office will be closed from [start date] to [end date] to observe [holiday]. If you have any urgent matters during this time, you can reach [alternate contact] at [email/phone number]. We appreciate your understanding and wish you a happy [holiday]!
Best regards,
[Your Company]
How can I create a professional yet friendly out-of-office message for forthcoming holidays?
Example:
Subject: Out of Office: [Your Name] – Holiday
Hi there,
Thank you for your email! I am currently out of the office for the holiday season from [start date] to [end date]. I will respond to your message upon my return. If you require immediate assistance, please contact [alternate contact] at [email/phone number].
Happy Holidays,
[Your Name]Related: Professional Out of Office Message Examples (A Comprehensive List)
Can you provide a simple template for a holiday out-of-office reply for a small business?
Subject: Out of Office – [Holiday]
Hello,
Thank you for reaching out! Our office is closed for [holiday] from [start date] to [end date]. We’ll return your email as soon as we’re back. For urgent matters, feel free to contact [alternate contact] at [email/phone number].
Enjoy the [holiday],
[Your Name]
How do I inform clients about our company’s closure during the Christmas period?
Example:
Subject: [Your Company] Christmas Holiday Closure
Dear valued client,
We wish to inform you that our company will be closed from [start date] to [end date] for the Christmas holidays. Should you require urgent assistance during this period, please reach out to [alternate contact] at [email/phone number]. We hope you have a wonderful Christmas and look forward to serving you in the New Year!
Warm regards,
[Your Company]
Are there any short and effective samples of shop closure notices for the holiday season?
Example:
Dear customers,
[Your shop name] will be closed for the holiday season from [start date] to [end date]. We apologize for any inconvenience this may cause and appreciate your understanding. If you have any urgent inquiries, please contact [alternate contact] at [email/phone number].
Wishing you a happy holiday season!
[Your shop name]
What information should be included in a public holiday closure notice via email?
- Subject line, specifying holiday closure.
- Mention the holiday and closure duration.
- Emergency contact information.
- A warm and friendly closing remark.
Example:
Subject: [Your Company] Holiday Closure Notice
Dear valued client,
Our office will be closed in observance of [holiday] from [start date] to [end date]. If you need assistance during this time, please contact [alternate contact] at [email/phone number]. Wishing you a pleasant [holiday]!
Kind regards,
[Your Company]