How to Set Up a Professional Email Address With Gmail and Google Workspace (G Suite)

Google Workspace allows users to connect their own domain names (e.g., you@yourdomain.com) and use its hosting services and tools (Google apps, like Google Hangouts, separate Google Drive storage for Docs, Sheets, etc.), thus giving you a professional email address.

For those looking to learn how to set up a professional email address with Gmail, scroll on down to find your answers.

📚 Table of contents:

• How to set up Google Workspace (G Suite) in 4 steps (with screenshots)
  • Step 1: Register an account and run the setup wizard
  • Step 2: Add other users to your account (optional)
  • Step 3: Verify domain ownership
  • Step 4: Set up email by adding MX records
• Wrap up

How to set up Google Workspace (G Suite) in 4 steps (with screenshots)

Step 1: Complete the Google Workspace (G Suite) account setup wizard

To get started, you’ll need to create your own Google Workspace account.

To do that, head here and click the big Get Started button:

This will launch the account setup wizard, which will prompt you to provide Google with some information.

First, enter some basic information about your account. Then, click Next:

On the next screen, you’ll need to enter the information for your Google Workspace admin account.

If you’ve already set up email through your domain host, you use that email in the Current email address box. Otherwise, you can enter a personal email address:

Next, indicate whether your business already has a domain name. If you already have a website that you want to use with Google Workspace, you should choose Yes, I Have One I Can Use:

Then, enter your existing domain name in the box and click Next:

Then, click Next again to confirm that you want to use that domain name:

After that, you’ll need to enter a secondary recovery email address, which you’ll use in case you can’t access your primary email address. For example, you could enter your personal Gmail account here, if you have one:

Then, you’ll need to enter a username and password that you’ll use to sign into Google Workspace. Your username will be your business email address by default (i.e., username@yourdomain.com), so you should keep that in mind when choosing which username to use.

Then, click Agree And Create Account to finish the process:

Step 2: Add other people to Google Workspace (optional)

Once you finish the wizard above, you’ll see a confirmation that your account was created, as well as a button to Go To Setup. Go ahead and click that button:

If you want to give other people access to your shared Google Workspace account, click Start next to Add people to your Google Workspace account. Then, you’ll be able to add additional users.

If you’re the only person who will use this Google Workspace account, just check the box for I added all user email… and click Next:

Step 3: Verify your domain name with Google

Now is when you start getting into the more technical aspects of how to set up Google Workspace (G Suite).

First, you’ll need to verify your domain ownership with Google by adding something called a TXT record.

To help you do this, Google will try to detect where your domain is hosted and provide instructions. For example, Google detected that my example site is hosted at SiteGround.

These instructions are actually pretty helpful, so they may be all you need.

But to give you a little extra help, I’ll show you how to do things using cPanel, which is the hosting dashboard (usually part of your hosting account) that most web hosts use (especially budget web hosts). If your host doesn’t use cPanel, you might need to consult your host’s support if Google’s instructions aren’t enough by themselves…

To get started, log in to your cPanel dashboard at your host. Then, look for the Advanced DNS Zone Editor tool:

Next, select your domain name from the drop-down.

Then, you need to use the form to add a TXT record that contains the information from the Google Workspace (G Suite) website:

1. Name – your domain name
2. TTL – 86400
3. Type – TXT
4. TXT Data – copy and paste from the Google Workspace (G Suite) interface (click below if you’re not sure where to find this)

Click if you can't find the text for the TXT Data field

Step 4: Add MX records for your professional email address

Next, you need to complete one more technical step and add something called MX Records. These are the things that allow Google Workspace (G Suite) to handle email for your new domain name.

Again, I’ll show you how to do this using cPanel. But if your host doesn’t use cPanel, you might need to reach out to your host’s support staff.

To get started, go back to your main cPanel dashboard and find the MX Entry tool:

Then, select your domain name from the drop-down. After that, you should see a pre-made button for Set Google MX. That’s all you need to click! No need to do things manually:

If you don’t see that pre-made option for Google account, you can open the Advanced MX Editor from your main cPanel dashboard.

Then, you can manually delete the existing entries and then use the form to add the following entries:

Once you’ve finished adding the entries, go back to the Google Workspace (G Suite) interface and click the Verify Domain And Set Up Email button:

And if you did everything correctly, you should get a success message:

You just set up Google Workspace (G Suite) and your email should start working soon – enjoy! Note, it might take a few hours before your email starts working, so don’t worry if you don’t receive new emails right away.

Wrap up + how to manage your new Google Workspace (G Suite) account

And if you need to manage your Google Workspace (G Suite) account – like adding new users or managing apps – you can do that from the Google Workspace (G Suite) Admin Console:

Do you have any other questions about how to set up Google Workspace (G Suite) with your WordPress site or professional email address? Let us know in the comments, and we’ll try to help!