United States Social Security Administration Records

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United States Social Security Administration Records

Online Resources

• 1935-2014 United States Social Security Death Index at FamilySearch - How to Use this Collection; index. Also at Ancestry, findmypast, Fold3, GenealogyBank, MyHeritage, and Steve Morse.
• 1936-2007 U.S., Social Security Applications and Claims Index, 1936-2007 at Ancestry ($); index; Also at: MyHeritage($)
• 1936-2007 United States, Social Security Numerical Identification Files (NUMIDENT), 1936-2007 at FamilySearch - How to Use this Collection; index

Social Security Death Index (SSDI)

Index Online

• 1935-2014 United States Social Security Death Index at FamilySearch - How to Use this Collection; index. Also at Ancestry, findmypast, Fold3, GenealogyBank, MyHeritage, and Steve Morse.

Background

The "Social Security Death Index" is a database created from the Social Security Administration's Death Master File. This is an index of deceased individuals whose deaths were reported to the Social Security Administration. It has been kept since 1962, when operations were computerized. The index includes a few deaths from 1937 to 1961, about 50 percent of deceased persons from 1962 to 1971, and about 85 percent of deceased persons from 1972 to 2005.

Married women are usually listed in this index under their married name. Last names longer than 12 letters are shortened to 12 characters. The death place listed is not necessarily the place of death, it is the last place of residence that the Social Security Administration has on file. When two geographical divisions are given they represent County/State as opposed to City/State. For example Jefferson,Texas refers to the county of Jefferson not the City of Jefferson. If a town name of last residence is not listed, it may be found by use of the Zip code. The death date, residence at time of death, Social Security number, and state of issue are usually reliable information since the information comes directly from the Social Security Administration’s master file. However, realize that errors may have occurred when the information was originally entered. Information listed for the name and birth date was provided by an informant and may be inaccurate.

The Social Security Administration (SSA) was created in 1936 and began issuing Social Security numbers to track the earnings that workers reported for retirement benefits. In 1961, the Internal Revenue Service began using Social Security numbers to identify taxpayers. The SSA provides an extract from its file for distribution through the Department of Commerce’s National Technical Information Service. Because this extracted file deals with deceased persons, the information is considered to be in the public domain. Several organizations have purchased this file and posted it to their websites.

The purpose of this index was twofold: to protect the benefits to beneficiaries of pension funds, insurance benefits, and assist Federal, State and Local governments and others responsible for verifying deceased person(s) in support of fulfillment of benefits to their beneficiaries; and to identify and prevent identity fraud, and identify persons who are deceased. In 2014 Federal legislation changed the rules for access to the Social Security Death Master File. Records for the most recent 3 years are not available. This collection was last updated in 2016.

The follow is a disclaimer from National Technical Information Service:

"The products advertised on this website contain the complete and official Social Security Administration (SSA) database extract, as well as updates to the full file of persons reported to SSA as being deceased. SSA authorizes the use of this database as a death verification tool, but notes that the Death Master File (DMF) may contain inaccuracies. Thus, SSA cannot guarantee the accuracy of the DMF. Therefore, the absence of a particular person on this file is not proof that the individual is alive. Further, in rare instances it is possible for the records of a person who is not deceased to be included erroneously in the DMF."

For additional information about the index please visit the National Technical Information Service's page Limited Access Death Master File.

More information

• For more information.

SSDI Contents

The SSDI typically has the following information on the individuals:

• Name
• Social security number
• State issued
• Birth date
• Death date
• Last residence
• Lump sum payment

Why some individuals are not in the SSDI

• Unemployed: Those that never worked may not have had a social security number. It wasn't until 1987 that assigning a social security at birth was instituted as an option for parents. In 1971, it was required for all US citizens to have a social security number if they wanted to receive any income from employment.
• Self-employed: Those that were self-employed did not qualify for a social security number. This included farmers, many doctors, attorneys and other self-employed professionals.
• Railroad employees: The Railroad Act provided those employed in the railroad industry with benefits and did not need social security.
• Married women: Women are found in the index by their legal name. If they were married, they would be listed under their married name, not maiden name.
• Deaths were not recorded:

• From 1937 to 1961: very few deaths were recorded.
• From 1962-1971, about 50 percent of deceased persons can be found in the SSDI.
• From 1972 to 2005, about 85 percent of deceased persons can be found in the SSDI.

Social Security Applications and Claims Index

Index Online

• 1936-2007 U.S., Social Security Applications and Claims Index, 1936-2007 at Ancestry ($); index; Also at: MyHeritage($)

Background

This database contains information given to the Social Security Administration through the application or claims process. It contains about 49 million people. Some records may include unusual abbreviations or truncated entries for county and other names or punctuation errors in the data.

Claims and Applications Contents

The database typically has the following information on the individuals:

• Applicant's full name
• Social Security Number (SSN)
• Date and place of birth
• Citizenship
• Sex
• Father's name
• Mother's maiden name
• Race/ethnic description (optional)

Additionally you might find changes made to the applicant's record, including name changes or information on claims that were recorded.

Social Security Numerical Identification Files (NUMIDENT)

Indexes Online

• 1936-2007 United States, Social Security Numerical Identification Files (NUMIDENT), 1936-2007 at FamilySearch - How to Use this Collection; index

Background

The Social Security Administration created these records to track the earnings of US workers and determine benefit entitlements. The index contains information for deceased individuals and was gathered from three record types in the collection: 1. applications, 2. deaths, and 3. claims. Each compiled record includes fields for the name of the deceased, social security number, parents' names, gender, birth city and state or country, birth date, and death date.

This record collection is taken from a National Archives and Records Administration (NARA) database titled "Numerical Identification Files (NUMIDENT), created, 1936 - 2007." The NARA database consists of three different types of record entries:

• 72,182,729 Application record entries
• 25,230,486 Claim record entries
• 49,459,293 Death record entries

A person often has multiple entries in the NARA database. Utilizing the social security number, FamilySearch merged multiple entries into one, resulting in 63,700,494 records. The name note specifies, for each of the combined entries, the entry type, the name as it appears in that entry, and the date. While the date for death and claim entries specifies the death or claim date, respectively, dates for applications specify when the entry was added to the NUMIDENT database.

• For more information

SS-5 Application - Ordering a Copy

Online Resources

• Social Security Administration - link to order a copy of the original Social Security Application (SS-5) application for a deceased individual
  
• Order by mail - Instructions for ordering a deceased individual's Social Security Application (SS-5) by mail
  
• Legal Genealogist - Additional information for ordering the application online

Additional Information about SS-5

After you find your ancestor in the Social Security Death Index and the Social Security Applications and Claims Index, you may want to order a copy of their SS-5 Application. The current fee is USD $21 per record when the Social Security Number is known, and USD $21 when the number is unknown or incorrect. You are charged the fee even if the SSA is unable to locate any information on the person. It may take up to six months to receive a report.

For individuals that have died within the last 100 years, you must include proof of death, such as an obituary or death record. Othewise, the parents names will redacted.

The SS-5 application contains the following information:

• Applicant's full name
• Age at last birthday
• Date and place of birth
• Father and mother's full name (including the mother's maiden name)
• Gender
• Date signed and applicant's signature

To access available information, first log into FamilySearch.

This website requires a paid subscription for full access. Some subscription websites are available for free at your local FamilySearch Center or Affiliate Library.

National Archives and Records Administration in Washington, D.C.