- Zoho Expense: Best for all-in-one solution
- Rydoo: Best for tech, construction and manufacturing
- QuickBooks Online: Best for freelancers and independent contractors
- Everlance: Best for a simple solution
- FreshBooks: Best for tracking small business tax deductions
- SAP Concur Expense: Best for customized plans
- Shoeboxed: Best for miles and receipt tracking
If you’re looking for the best mileage tracker app, you’ll need a solution that can handle everything from distance tracking to fuel costs. Luckily, there are plenty of options out there with robust features, such as receipt uploads and automated expense reporting. Whether you’re a rideshare driver or a small business owner, the following mileage tracking apps should have everything you need to record your travel for reimbursement or taxes
The Best Mileage Tracking Apps
Forbes Advisor Ratings
Company | Forbes Advisor Rating | Starting Price | Free Trial | Accounting Integration | LEARN MORE | ||||
---|---|---|---|---|---|---|---|---|---|
Zoho Expense | 4.9 | Free; $4 per user, per month (billed annually) | Yes, 14 days | Yes | View More | ||||
Rydoo | 4.8 | $9 per user, per month (billed annually) | Yes, 14 days | Yes | View More | ||||
QuickBooks Online | 4.6 | $30 per month | Yes, 30 days | Yes | Learn More | On QuickBooks' Website | |||
Everlance | 4.4 | Free; $5 per month (billed annually) | Yes, seven days | Yes | View More | ||||
FreshBooks | 4.4 | $5.70 per month for the first year, then $19 per month | Yes, 30 days | Yes | View More | ||||
SAP Concur Expense | 4.4 | Must contact for a quote | Yes, 15 days | Yes | View More | ||||
Shoeboxed | 4.3 | $18 per month (billed annually) | Yes, 30 days | Yes | View More |
Methodology
Our staff used a five-star rating system based on four main criteria: pricing, general features, additional features and ratings and reviews. Each criterion was then split further into three to six sub-criteria that were each assigned a value from 0 to 1:
- Pricing: We looked at whether or not companies included a free trial, as well as their starting price and highest-tier price.
- General features: This included whether or not the app had automatic mileage tracking, receipt upload, direct reimbursement, workflow management tools, workflow approval and multicurrency support.
- Additional features: This included whether or not the app had integrations with accounting software, a mobile app and automation functionality.
- Ratings and reviews: When assessing reviews, we looked at reviews from the app, G2 and Capterra to see if they averaged 3.5 or higher. We also counted the number of reviews from each source.
Putting all of this data together, we were able to calculate which app presented the best combination of value and functionality for small businesses, freelancers and self-employed workers.
How To Choose a Mileage Tracker App
Choosing the best mileage tracking app for your needs depends on a few things. First, you’ll want to define your monthly budget. Think about how much you’re willing to pay per user.
Of course, since a lot of mileage tracker apps are a part of more robust accounting software, you’ll also want to consider what additional features you need. If you already have a setup for managing your finances, you may just need a simple solution for keeping track of miles. But if you’re looking for an all-in-one option that keeps all of your expenses under one umbrella, that’s also possible, but it’ll raise the monthly price.
Other than accounting capabilities, mileage tracking apps can also have general features you might appreciate. For example, automatic mileage tracking is good if you drive a lot and don’t want to constantly be switching trips on and off in the app. Receipt uploading is also a great feature if you have to expense meals, gas or lodging. Whether you’re a freelancer looking to be paid or a company looking to pay freelancers, direct reimbursement from the app makes things easier for everyone.
Speaking of freelancers and companies, many mileage tracking apps are also tailored more for freelancers or more for businesses. Make sure the solution you select has the capabilities you need for your individual or corporate driving needs.
Bottom Line
The best mileage tracker apps will help you have a solid grasp of how many miles you’re traveling, enabling you to bill more efficiently and get paid for your time and expenses. Which of the top mileage trackers are right for you will depend on your unique use case, needs and budget.
Frequently Asked Questions
Do I need a mileage tracker app?
Whether you need a mileage tracker app depends on how often you drive for work. If you find yourself jotting down mileage to save for your taxes or send to your employer for reimbursement constantly, then a mileage tracker app can make your life a lot simpler. They can also make doing paperwork easier because they can keep track of data that you might normally have to do by hand or memory.
How do mileage tracker apps work?
Most mileage tracker apps use your phone’s GPS to track your route while you’re driving. If you’re interested in making sure you’re taking the shortest route during your travels, check out our picks for the best route optimization software.
What are some features that a mileage tracking app should have?
Some of the features that you want to find on the mileage tracking app you choose include route planning, automatic tracking, employee timesheets, bank card and credit card integration, bookkeeping and invoicing.
Is there a free app that tracks mileage?
In our list of best mileage tracker apps, we selected two options with free plans. Both Zoho Expense and Everlance offer decent no-cost plans for very small businesses or individuals.
How do I keep track of business miles?
Keeping track of business miles is easy with a mileage tracker app. All of our top picks feature automated mileage tracking so that you can make sure you never miss logging your miles. Keeping track of business miles is especially important come tax time, as it’s one of the deductions you can use to reduce your self-employment taxes.