Best Computer Inventory Software Of 2024

Why We Picked Maximo

IBM Maximo Asset Management helps users perform preventive repairs to extend asset lifespans, monitor assets and equipment, manage contracts, and control inventory. It excels in asset management, tracking and reports. With an intuitive design, plenty of integrations and a high degree of customization, it provides flexibility and ease so users can get the most out of it. However, the UI can be difficult for new users and the cost for licensing is on the higher end. Reviews also cited difficulty with attachments and a complex implementation process as drawbacks. Overall, it’s a good fit for businesses looking for a CMMS with plenty of features that go far beyond asset management.

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Pros & Cons

Asset Management: Every user who mentioned this aspect appreciated that the system helps reduce asset downtime.
Customization: Extensive customizations help users fit the software to their company, according to every review referring to this feature.
Tracking: All users mentioning tracking liked that the system helps keep track of site issues, inventory, assets and expenses.
Easy to Use: More than 90% of reviews on usability said the solution has an easy-to-use interface.
Reports: Reports have helped in analyzing the expense on individual assets and more, as stated by more than 70% of users referring to this feature.
Integration: Integration with multiple systems like SCADA has helped smooth out various processes, according to more than 60% of reviews mentioning this feature.

User Interface: More than 60% of reviewers referring to the interface felt that it needs to be improved so novice users can easily adapt to it.
Implementation: The implementation process is hard and has a steep learning curve, according to all users referring to this aspect.
Pricey Licensing: More than 80% of reviewers felt that the cost of licensing was on the higher end.
Attachments: It’s difficult to link external documents like Word and Excel, and attaching images takes awhile, according to every review referring to this feature.

Key Features

Asset Management: Manage asset operations, conditions, work centers, applications and inventory. Give restricted access to the system and menu options.
System Administration: Provides a framework to share items and data as well as manage communication templates. Includes site and organization setup, bulletin boards, classification hierarchies for assets, locations and work orders, query tickets, item type configuration, and a calendar to track labor, activities and equipment working time.
Asset Lifecycle Management: Stores information like asset number, location, parent and vendor, as well as tracks asset location and arranges them in a logical hierarchy. Also helps:

Define physical features like guard rails and mile markers and associate those features with one or more linear assets.
Add or modify meter names and sets of attributes that define the meter.
Define multiple measuring points, specify alarm limits and set acceptable meter readings.
Build and construct failure hierarchies and understand root problems.

Analytics: View scheduled reports and monitor KPIs to analyze the maintenance and lifecycle of assets.
Task and Activity Management: Plan, review and manage tasks, activities and work orders.
Contracts Management: Manage labor, purchases, leases, pricing, warranties, rental, service and software contracts. Includes blanket and master contracts, rule definition for each type, and a historical view of contracts.
Financial Management: Define and set currency codes and exchange rates, set general ledger account fields and track project costs to determine the resources needed for project execution.
Integration: Connect with enterprise systems and set up flows between apps. Supports multiple communication modes, UI-based integration, and bulk export and import of data.
IT Infrastructure Management: Specify rules for creation and management of relationships between configuration items. Offers service requests, incidents and work orders as well as grants full control over records like items, assets and location configurations.
Inventory Management: Provides data entry via barcode, service item records, tool records, item grouping, supplier lists, pick lists and more. Also helps:

Create and manage information about stocked, non-stocked and special order items.
See when an item is below a specified level with notifications.
Store information on item locations and view stocked items in the storeroom.

Job Planning Management: Manage plans, detail work descriptions and view assets that require a stop during inspection or maintenance checks.
Preventive Maintenance: Account for labor, materials, service and tools to better plan, manage, budget and schedule regular maintenance. Master records provide a template for future maintenance.
Purchase Management: Features include purchase processing, requests for quotations and invoices. Stores information about companies that make purchases, enables buying materials from suppliers and vendors, and matches invoices to POs and receipts.
Safety Management: Define hazards and safety precautions to prevent a workplace mishap with plans that explain how to take work assets in and out of service.
Security Management: Controls access to sites, applications and menu options. Employees can be in one or more security groups.
Service Request Management: Create requests for configuration, change of an asset and equipment repair. Requests show status and correspondence for better visibility.
Service Desk Management: Oversee processes and save work performed in the asset’s record. Templates help standardize common service requests and incidents.
Release Module: Enables task and activity management. Provides classification and attributes for categorization, PM and scheduling details, task assignment, follow-up records, work logs, communication entries, and requirements for labor, services, materials and tools.
Task Management: Offers activities, tasks, work orders and historical records of work performed.
Work Orders: Available for assets and locations and includes the number of hours worked by contractors or employees. Report on open work orders or small jobs and capture the history of work orders.
AI-Powered Asset Monitoring: Monitors remote assets and operations, automates task execution, and performs anomaly detection. Also provides:

Customizable monitoring dashboard.
Rule-based alerts for data tied to specific standards and KPIs.
Data filtering and root cause analysis based on hierarchies.
IoT data for processing, direct access, historical storage and archiving.
Alerts to produce events and create service requests.

Asset Health Insights: Manage the health of assets using IoT data, work history and asset data. Offers:

Health scores, real-time sensor data and alerts from SCADA systems.
Maintenance history, weather incidents and subcomponents with historical context.
Integration with PM systems to access data and manage maintenance schedules.

Predictive Maintenance Insights: Manage future failures and determine asset failure factors that could affect operations. Capabilities include:

IBM Watson, which scans for patterns in usage, environment and other asset-specific data to predict future failures.
Data provided by IoT sensors, OT, ERP and EAM systems.
Predictive model templates, visualizations and a library of analytics APIs to build custom models.
Machine learning and analytics for operational data generated by critical assets.
Prescriptive analytics and anomalous behavior detection.

Workers Insights: Offers dashboards, interacting reporting tools, data export, filters and configurable shield parameters. Includes predefined and customized shields that help detect if a worker’s life might be in danger. Tracks data such as:

Hazards and statistics of hazards via a map.
Averages and counts for workers, hours and hazards.
The location of an object or a worker through beaconOS and GPS.

MRO Inventory Optimization: Includes:

Part and stock management using automation and analytics.
Inventory segmentation based on criticality and business impact of MRO spares and materials, along with inventory value calculated based on inherited items, average cost and other criteria.
Lead time tracking to manage asset downtime.
Reports, dashboards and KPIs for all important metrics.
Configuration of work queues and screens.
Column-oriented databases, summarization engines and elastic searches to filter, sort and update records.

Migration Tool: Transfer product customizations and configuration from development to production for testing. Access a standard rollout environment and repeatable rollout processes that help in monitoring, documenting and managing regulatory compliance.
Storeroom Management:

Monitors item availability, records physical counts and balances inventory.
Offers details on cost, issue and order units.
Reconciles recent physical count after every completed transaction.
Includes parent and child storerooms to create hierarchies.
Supports adding multiple items to a hierarchy and reordering items from a single storeroom.

Service Requests: Features include notifications upon completion or close of a request, multimedia support to upload photos and videos, and resolution monitoring. A security group template grants users access to service requests, work centers, tools and tasks.
Managing Inspection Forms: Offers specific questions to choose from, revisions to active forms by adding conditions, templates for reuse, and the ability to edit questions and instructions. Forms can be associated with assets, locations and work orders.
Business Analysis Work Center: Analyze work efficiency, supply rates, inventory balance and more to improve operation and user performance. View the analyzed data in charts and download it in an image format.
Data Set Designer: Includes filters and sorting to configure content and build sets, which can have an application query applied to them. Supports exporting in CSV format.
Application Analysis: Enhances operations with queries for situations like overdue POs and upcoming reactive work. Incorporates KPI tracking, Query by Example and export to Excel for further analysis.
Reports and Dashboards: Embedded reporting offers more than 100 report types, which can be customized, saved, shared and downloaded. Dashboards summarize business data while storybooks format content in useful ways. Access to Cognos BI provides advanced business intelligence capabilities.
IBM App Connect: This ready-to-go connector enables integration with distributed databases, infrastructure environments and hundreds of third-party business systems such as JIRA, Salesforce, SAP, QuickBooks and Workday.

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TrackAbout

Start Price

^$2,500

One-Time

Company Size

Small Medium Large

Deployment

Cloud On-Premise

Platform

Mac Windows Linux Chromebook Android

Why We Picked TrackAbout

Reviews from the past year highlight both the strengths and weaknesses of this asset management software, painting a picture of who it serves best. Users appreciate TrackAbout's customizability, which allows them to tailor the software to their specific needs and workflows. The ability to create custom fields and reports is particularly valuable, as it enables businesses to track the data that matters most to them. Additionally, TrackAbout's mobile app receives praise for its user-friendly interface and offline functionality, making it a practical tool for field technicians and remote workers. However, some users find the initial setup process to be complex and time-consuming, requiring significant effort to configure the software and import existing data. Furthermore, while TrackAbout offers a wide range of features, some users note that certain functionalities, such as work order management, could be more robust and intuitive. Overall, TrackAbout appears well-suited for businesses with unique asset management requirements and a willingness to invest time in customizing the software. Its flexibility and mobile capabilities make it a valuable tool for organizations with complex workflows or distributed teams, particularly those in industries like construction, manufacturing, and equipment rental.

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Pros & Cons

Streamlined Asset Management: TrackAbout simplifies the management of physical assets, including tools, equipment, and other resources, by providing a centralized platform for tracking and monitoring.
Enhanced Visibility and Control: Gain real-time insights into asset location, status, and usage, enabling better decision-making and improved operational efficiency.
Reduced Costs: Optimize asset utilization, minimize loss and theft, and extend asset lifespan, leading to significant cost savings.
Improved Compliance: Ensure adherence to industry regulations and safety standards through comprehensive asset tracking and documentation.
Increased Productivity: Empower your workforce with the tools they need to locate assets quickly and efficiently, reducing downtime and boosting productivity.

Customization Limitations: The software may not be easily adaptable to specific workflows or industry-specific requirements, potentially leading to workarounds or compromises in processes.
Reporting Challenges: Generating custom reports or extracting specific data insights might be cumbersome or require technical expertise, hindering data-driven decision-making.
Mobile App Functionality: The mobile app's features or user interface may not be as comprehensive or user-friendly as the desktop version, potentially impacting field technicians' efficiency.
Integration Complexity: Integrating TrackAbout with existing enterprise systems or third-party applications could pose technical challenges or require additional development efforts.

Key Features

Asset Tracking: Tracks returnable goods from the point of preparation to the point of pick up. Good for multiple assets spread out over many locations and customers, as it shows the exact location of an asset, pickup date and customer using it.
Integration: An open interface and integration with many systems like Oracle and SAP makes the process of importing and exporting any form of data easier and faster. TrackAbout can be used as a standalone solution or with any other system that’s already in use.
Maintenance Management: Logs the entire process from maintenance to preparation of the asset for reuse, ensuring that people follow the right processes and don’t skip or miss any steps. It also helps keeping track of how many assets are ready for use, need maintenance or have been damaged and need repair.
Real-Time Data: Collects and displays the real-time data of any asset at any time with a barcode scanner. Share data with customers to keep them informed of all the relevant and required data.
Rental Asset Management: Streamlines billing by automating the creation of rental bills or by integrating with accounting systems. Supports different rental categories, rates, leases and flat fees.
Mobile Access: Provides data anywhere, at any time, to improve and speed up processes, saving money and making work more efficient.
Mobile Barcode Scanner:: Scans all assets directly through this easy-to-use feature. All information related to the asset is available for viewing and taking required actions.

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Asset Panda

Start Price

^$83

Monthly

Company Size

Small Medium Large

Deployment

Cloud On-Premise

Platform

Mac Windows Linux Chromebook Android

Why We Picked Asset Panda

User reviews consistently highlight Asset Panda's user-friendly interface and its ability to streamline asset management workflows, particularly for businesses with a large number of assets. Features like mobile app access and barcode scanning for check-in/checkout processes are praised for their efficiency and reduction in manual data entry errors.

However, some users felt the reporting capabilities lacked depth compared to similar products. This can be a hurdle for businesses requiring granular asset data analysis. Additionally, concerns were raised regarding customization limitations, potentially hindering the software's adaptability for highly specialized asset management needs.

A key differentiator for Asset Panda is its affordability, offered through tiered subscription plans. This makes it an attractive option for startups or smaller businesses seeking a cost-effective asset management solution. On the other hand, larger corporations with complex asset structures might require the more robust features and customization options potentially offered by competitors, even if it comes at a higher price point.

In conclusion, Asset Panda's user reviews position it as a user-friendly and affordable asset management solution well-suited for businesses with a mid-sized inventory that prioritizes streamlining workflows and cost-effectiveness. While its reporting and customization might not meet the needs of every company, its core functionalities effectively address common asset management challenges.

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Pros & Cons

Asset Tracking: This feature tracks assets in multiple locations, as noted by 92% of reviewers mentioning this feature.
Customer Support: Customer service is patient and helpful, according to more than 90% of users mentioning support.
Easy to Use: Every user mentioning usability said that Asset Panda has a user-friendly interface.
Customization: Extensive customizations help users fit the software to their company, according to 95% of reviews referring to this feature.
Inventory Management: Asset Panda helps keep track of maintenance updates, assets and failure patterns, according to 90% of users who mention this feature.
Mobile Application: It’s easier to track assets and continue working from anywhere, according to more than 80% of reviews on the mobile app.

Barcode Scanner: Barcode scanning on the mobile interface needs improvement, according to 70% of reviews mentioning this feature.
Reporting: The reports are complicated, as observed by 70% of users who mention reporting.
Cost: More than 60% of reviewers who refer to price mentioned that it’s on the higher end compared to other products, especially considering the features offered.
Log Out: The system logs out users unexpectedly, forcing them to sign in frequently, according to all the users who reference this feature.

Key Features

Asset Tracking: Advanced tracking features include pick lists, asset grouping, location mapping and bulk asset updates. Asset profiles support uploading images, documents, videos and audio notes.
Maintenance Management: Lets multiple user types (client, guest, admin) create work orders. Also offers email notifications for upcoming due dates, automated reporting, optimizes WOM processes and helps execute preventive maintenance plans.
Transaction Configuration: Enables configuration even after implementation. Options include limited user access, custom fields, configurable notifications, custom reports and a range of other unlimited custom actions.
Mobile Barcode Scanner: Allows mobile phones to scan barcodes to pull up important asset information for assets logged in the system such as repair history, warranties, images and more.
Free Mobile App: Log into the system through a free Android or iOS app that syncs with the cloud-hosted solution for easy access on the go.
Integrations: Data can be exported and imported from a variety of sources in a range of formats. Generate custom APIs to ensure the system is specialized to individual needs.
User-Friendly Interface: Provides an intuitive experience with built-in search functions, user-configurable views, dashboard creation and the capability to link groups of data for easier analysis.

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EZOfficeInventory

Start Price

^$40

Monthly

Company Size

Small Medium Large

Deployment

Cloud On-Premise

Platform

Mac Windows Linux Chromebook Android

Why We Picked EZOfficeInventory

Recent user reviews of EZOfficeInventory highlight its user-friendly interface, ease of customization, and scalable design as key strengths. Users appreciate the ability to track assets effortlessly, similar to managing items on a grocery list, but with the added benefit of functionalities like maintenance scheduling and depreciation tracking, which can be crucial for businesses managing valuable equipment or extensive inventory.

While some users expressed concerns about limited reporting options and a basic mobile app compared to competitors, others found the core functionalities sufficient for their needs and praised the software's cost-effectiveness. This balance between affordability and core functionality seems to be a differentiating factor for EZOfficeInventory, especially for businesses seeking a user-friendly and affordable asset management solution without the complexity or higher price tag of some enterprise-level software options.

Overall, EZOfficeInventory appears best suited for small and medium-sized businesses, or larger organizations with straightforward asset management needs. Its user-friendly interface, combined with its customization options and core functionalities, can streamline asset tracking and improve overall asset lifecycle management, proving valuable for businesses seeking an efficient and cost-effective solution.

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Pros & Cons

Easy to Use: More than 95% of users mentioning this aspect felt that EZOfficeInventory is user-friendly and easy to navigate.
Tracking: Users can track products, tools, equipment, assets and technology, according to all the reviews mentioning this feature.
Asset Management: More than 85% of reviews about this feature indicated that asset management is easy.
Interface: Every user who mentioned this feature noted that the interface is organized and makes it easy to import and export data.
Customer Service: Customer service is very helpful according to every reviewer mentioning support.

Implementation: It’s difficult to navigate through the software and make changes in the initial stage, as noted by 85% of reviews referring to setting up the system.
Search: Searching by asset number or location is difficult, according to 80% of users who mention this feature.
Mobile Interface: Functionality of the mobile interface needs improvement, such as its tendency to crash, according to every review mentioning the mobile UI.
Asset Processing: Multiple assets can’t be processed at the same time, according to every review referring to this feature.

Key Features

Inventory Management: Track spare parts and other inventory by location, and set alerts that trigger automatically when stock is low.
Asset Check-In/Out: Technicians can reserve these assets ahead of time to prevent booking conflicts. They can mark assets and equipment as checked in or out to keep locations and other time-sensitive information up to date.
Dashboard Calendars: Communicate asset status, availability, location and maintenance records as well as upcoming events from a central calendar interface.
Labels and Barcodes: Create labels in varying sizes and formats, then scan items quickly with an external RFID reader, third-party scanner or the mobile app. Access these items in the iOS app to perform bulk actions and attach them to assets or locations.
Maintenance History: Record repair history, warranties, asset usage, availability metrics and more to optimize asset usage.
Carts: This grouping feature helps track projects or assets across locations and perform bulk actions on asset profiles.
ID Scan: Restrict access and improve security by requiring employees to scan their ID barcode when checking out assets.

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Corrigo

Start Price

^$1,000

Quote-based

Company Size

Small Medium Large

Deployment

Cloud On-Premise

Platform

Mac Windows Linux Chromebook Android

Key Features

Work Order Management: View a master list of jobs or view jobs happening at specific locations, as well as when each job is due. Administrators can also assign tasks to technicians and view their performance.
CorrigoPro Network: Users can connect with providers through the service platform. Choose from a pre-vetted selection of performance-oriented professionals for any job.
Asset Evaluation: Advance analytics guide management through an asset’s profitability and usefulness to facilitate smart capital planning and accurate budgeting.
Automated Warranty Management: Warranty information is automatically captured and stored in asset profiles. Users can set up alerts to track warranty expiration as well as access them from their mobile devices.
Benchmarking: Evaluate progress on jobs, market value for materials, technician productivity and other key metrics through the benchmarking comparison feature.
Service Records: All service records are maintained in real-time, and asset information is automatically captured as techs perform tasks.
Mobile Access: Techs have access to a checklist of tasks, asset history, compliance regulations and more right on their phones.

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Dude Solutions

Company Size

Small Medium Large

Deployment

Cloud On-Premise

Platform

Mac Windows Linux Chromebook Android

Key Features

Advanced rule expression
Advanced workflow management
Capital Forecasting
Consulting services
Custom define priority
Custom define statuses
Custom report designer
Data import utility
Document management
Equipment/asset management
Field title customization
Full cloud-based solution
Integration suite (Connector Tool and open API)
Inventory
Mobile app
Multi-site management
Reporting and analysis
Role configuration
Tagging
Unlimited custom fields
Work tracking and monitoring
Workflow management

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Tenna

Company Size

Small Medium Large

Deployment

Cloud On-Premise

Platform

Mac Windows Linux Chromebook Android

Key Features

Access Controls/Permissions
Accounting Integration
Activity Dashboard
Activity Tracking
Ad hoc Reporting
Alerts/Notifications
API
Asset Accounting
Asset Images
Asset Library
Asset Lifecycle Management
Asset Planning
Asset Tracking
Assignment Management
Audit Management
Audit Trail
Automated Scheduling
Barcode / Ticket Scanning
Barcoding/RFID
Calendar Management
Check-in/Check-out
Customizable Fields
Customizable Reports
Data Import/Export
Depreciation Management
Dispatch Management
Disposal Management
Document Management
Document Storage
Equipment Maintenance
Equipment Management
Equipment Tracking
Fixed Asset Management
For Mechanical Equipment
Fuel Management
Fuel Tracking
Geographic Maps
Geolocation
GPS
Historical Reporting
Inspection Management
Inventory Control
Inventory Management
Inventory Tracking
Item Management
Location Tracking
Maintenance Management
Maintenance Scheduling
Mileage Tracking
Mobile Access
Mobile Alerts
Monitoring
Multi-Location
Parts Management
Predictive Maintenance
Preventive Maintenance
Real Time Data
Real Time Monitoring
Real Time Notifications
Real Time Reporting
Real-time Updates
Reminders
Repair Tracking
Reporting & Statistics
Reporting/Analytics
Reservations Management
Resource Management
Role-Based Permissions
Route History
Route Management
Routing
Scheduled / Automated Reports
Scheduling
Search/Filter
Serial Number Tracking
Service History
SKU/UPC Codes
Status Tracking
Tagging
Task Management
Task Scheduling
Third Party Integrations
User Management
Vehicle Information
VIN Lookup
Warranty Tracking
Work Order Management

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Aveva

Company Size

Small Medium Large

Deployment

Cloud On-Premise

Platform

Mac Windows Linux Chromebook Android

Why We Picked Aveva

Let's dive into what users have been saying about this EAM software over the past year. Overall, Aveva seems to be a bit of a mixed bag, with some users singing its praises and others finding it falls short of expectations.

On the plus side, Aveva gets kudos for its robust functionality and comprehensive feature set, particularly in areas like work order management, asset tracking, and preventive maintenance. Users appreciate the ability to streamline maintenance processes, improve asset reliability, and reduce downtime. The software's flexibility and customizability also get a thumbs-up, allowing organizations to tailor it to their specific needs and workflows. However, there are some thorns among the roses. Some users find the interface clunky and outdated, making it less user-friendly than some competitors. The learning curve can also be steep, requiring significant time and effort to get up to speed. Additionally, implementation can be complex and time-consuming, especially for larger organizations with intricate asset management needs.

So, who is Aveva best suited for? It appears to be a good fit for larger enterprises in industries like oil and gas, utilities, and manufacturing, where complex asset management is critical. These organizations often have the resources and technical expertise to handle the implementation and learning curve, and they can benefit greatly from Aveva's powerful features and scalability. However, smaller businesses or those with simpler asset management needs might find Aveva to be overkill and may want to explore more user-friendly and affordable options.

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Pros & Cons

Comprehensive Functionality: Aveva offers a wide range of features and modules that cater to various aspects of enterprise asset management, including work order management, preventive maintenance, inventory control, and asset tracking. This comprehensive functionality allows organizations to streamline their maintenance operations and improve overall efficiency.
Scalability and Flexibility: Aveva's solutions are designed to be scalable and flexible, accommodating the needs of organizations of all sizes and industries. Whether it's a small facility or a large enterprise with multiple sites, Aveva can adapt to evolving business requirements and support growth.
Integration Capabilities: Aveva provides seamless integration with other enterprise systems, such as ERP and financial software. This integration eliminates data silos and enables a holistic view of asset performance and maintenance costs, facilitating better decision-making.
Mobile Accessibility: Aveva offers mobile applications that empower technicians and field workers to access critical information, update work orders, and complete tasks on the go. Mobile accessibility enhances productivity and responsiveness in maintenance operations.
Reporting and Analytics: Aveva's reporting and analytics tools provide insights into asset performance, maintenance trends, and key metrics. These insights help organizations identify areas for improvement, optimize maintenance strategies, and make data-driven decisions.

Steep Learning Curve: Aveva's comprehensive functionality can be overwhelming for new users due to its complex interface and extensive features, leading to a prolonged onboarding process.
Customization Challenges: Adapting Aveva to specific workflows and industry requirements can be difficult and may necessitate significant development efforts or specialized expertise.
Integration Complexity: Integrating Aveva with existing enterprise systems and third-party applications can pose challenges due to compatibility issues and data mapping complexities.
Performance Concerns: Users have reported performance issues, particularly with large datasets or complex operations, which can impact productivity and user experience.
Cost Considerations: Aveva's pricing structure, including licensing, implementation, and maintenance costs, can be a significant investment for organizations, especially for smaller businesses.

Key Features

Preventive Maintenance: Schedule maintenance tasks and create a library of frequently performed tasks in order to improve document standardization and maintenance repeatability.
Work Management: Plan maintenance ahead of time and perform safe, compliant repairs on a range of asset types. Automatically generate work orders based on a schedule and never forget to put a repetitive task in the system.
Inventory Management: Manage spare parts and items that are crucial to proper maintenance tasks. Track inventory stock levels, automate reorders and perform a range of other inventory management functions.
Easy Interface: The browser-based HTML5 framework makes it easier to access, implement, maintain and use the application from mobile devices to ensure convenient use any time, anywhere.
Approval and Workflow: Improve administrative workflows and efficiency by setting up personalized routing and selection rules. These rules automatically approve work orders or restrict approval access to specified user tiers to promote security.
APM Assessment: Utilize the APM features such as asset monitoring to identify gaps in maintenance schedules, then use that data to make informed decisions..
Multi-Location Support: Manage one facility or a global network of interconnected facilities from a single solution.

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Assetworks

Start Price

^$2,500

Quote-based

Company Size

Small Medium Large

Deployment

Cloud On-Premise

Platform

Mac Windows Linux Chromebook Android

Why We Picked Assetworks

AssetWorks' EAM software has garnered a mixed bag of user reviews over the past year. The platform's strengths lie in its comprehensive functionality and robust reporting capabilities. Users appreciate the ability to track assets throughout their lifecycle, from acquisition to disposal, and generate detailed reports on asset performance and maintenance costs. Its preventive maintenance scheduling tools are also highly regarded, helping organizations proactively address potential issues before they escalate into costly problems. However, some users find the interface to be clunky and outdated, leading to a steep learning curve for new users. The mobile app, while functional, lacks the intuitiveness and user-friendliness of its desktop counterpart.

Compared to competitors like IBM Maximo and Infor EAM, AssetWorks is often seen as a more affordable option with a broader range of features. However, it may not have the same level of scalability and customization as its higher-priced counterparts. The software's reporting capabilities are a significant differentiator, providing users with deep insights into asset performance and maintenance trends. This data-driven approach empowers organizations to make informed decisions about asset management strategies, ultimately leading to cost savings and improved operational efficiency. AssetWorks is best suited for organizations with complex asset management needs but may not require the highest level of customization or scalability. Its comprehensive functionality and robust reporting tools make it a valuable asset for organizations looking to optimize their asset management practices and gain a deeper understanding of their asset performance.

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Pros & Cons

Streamlined Work Order Management: AssetWorks' work order management system simplifies the process of creating, assigning, and tracking work orders, boosting maintenance team efficiency and responsiveness. Users appreciate features like automated routing and scheduling, which ensure work orders reach the right technicians promptly.
Comprehensive Asset Tracking: The platform allows users to maintain a centralized repository of asset information, including maintenance history, warranty details, and depreciation schedules. This comprehensive view of assets empowers data-driven decision-making regarding maintenance, repairs, and replacements.
Preventive Maintenance Capabilities: AssetWorks facilitates the implementation of preventive maintenance programs, enabling organizations to schedule routine inspections and servicing based on time, usage, or condition. This proactive approach helps prevent equipment failures, extend asset lifespans, and reduce downtime.
Mobile Accessibility: AssetWorks offers mobile applications that empower technicians to access work orders, update asset information, and record maintenance activities directly from their mobile devices. This real-time access to data enhances communication and collaboration between field teams and office personnel.
Reporting and Analytics: The platform provides robust reporting and analytics tools, enabling users to generate insightful reports on key performance indicators (KPIs) such as asset utilization, maintenance costs, and work order completion rates. These data-driven insights support informed decision-making and process optimization.

Clunky Interface: Users frequently mention the outdated interface, finding it cumbersome and difficult to navigate. The lack of intuitive design leads to a steep learning curve and decreased efficiency.
Reporting Limitations: Generating reports can be a frustrating experience due to limited customization options and a rigid structure. Users often need to export data to external programs for further analysis, adding an extra step to the process.
Mobile App Shortcomings: The mobile app receives criticism for its limited functionality and lack of features compared to the desktop version. This hinders technicians and field workers who rely on mobile access to complete their tasks efficiently.
Customer Support Challenges: Some users report difficulties reaching customer support and experiencing slow response times. This can be particularly problematic when urgent issues arise, impacting productivity and user satisfaction.

Key Features

Real-Time Data: Captures real-time asset data like location, status, maintenance notes, repair history, transfer details and more, storing data in asset profiles for later use.
Inventory Management: Assign barcodes to items, monitor stockroom levels, automate procurement processes and manage spare parts.
Maintenance Management: Offers preventive maintenance scheduling, sends alerts when repeating maintenance tasks need to be performed and helps streamline the repair process.
Work Order Management: Streamlines the work order process — creation, assignment, completion and recording. Assign specific tasks to individual technicians and restrict work order closure to admin roles.
Mobile Access: Enables asset management on the go with access via web browser, native mobile app and the desktop interface.
Reporting: Reporting tools help make data-driven decisions and glean insights from asset data.
Property Management: Manage the acquisition, ownership, leasing, maintenance, and disposition of buildings. Receive reports on portfolio costs, space planning and operating cost.
Space Management: Collect data on total cost of spaces owned and leased, and increase cost savings by lowering space requirements and property expenditures. Measure and track space utilization, improve quality assurance management and regulatory compliance, and manage reporting via graphical query capabilities.
Operation and Maintenance: Reduces inventory carrying and facility maintenance cost, improves asset availability and limits asset downtime. Track and control maintenance expenses, automate bill generation, manage vendors and contract workers, oversee labor hours, and improve asset utilization.
Project Management: Track and manage sustainability goals, leverage construction operations building information exchange (COBie), plan and execute capital projects and manage issues with RFIs and meeting minutes. Manage and track contracts and gain visibility into commission plans, proposal changes, directives and orders, architect’s supplemental instructions, and applications for payments.
Energy Management: Analyze consumption per building, collect utility bills and usage data from various sources, allocate energy costs, and target areas to improve efficiency and reduce cost. Automates accuracy checks, meter readings and configurable data validation, and offers flexible invoice generation.
Lease Management: Track space lease details, lease options, amendments, end dates, location changes and square foot data. Define lease payment schedules to automate the payment process. Stores property, space, operations and maintenance data on a single integrated system.
Key and Access Control: Logs access location, cores, locks and keys, and ring tracking. Control the issue and return of keys and keep authorization of spaces in control.
Computer Aided Design: Link floor plan drawings to associated facilities, export accurate locations and modify floor plans. Automatically generate graphical reports, customize drawing and layering standards and ensure areas are in compliance with FICM, IFMA and BOMA.
SpaceSync: Export, import and review space data changes in Excel, maintaining standard and integrity of space data. Includes location, occupancy, grants and programs data, with the option to review, accept and reject all data changes.
Geographic Information System: Access maps without learning GIS, add data without changing maps and geolocate jobs.
AssetSync: Create, export, import and update asset data in Excel format and add assets to PM templates.
Team Scheduler: Filter, retrieve and assign work, update job status and add notes on a graphical interface. Sort work by priority, location, status and assigned personal, block out leaves on a person's daily schedule, and color code priority work.
Assessment and Need Analysis: Stores asset lifecycle and deficiency data for use in long-range strategic planning and budgeting. Select and prioritize needs based on property and portfolio, as well as track recurring and non-recurring asset renewal.
Asset Rental: View assets available for reservations, schedule asset maintenance and associate cost with a job.
Green and Sustainability: Track all requirements in an integrated system while working on projects, access reports and define green initiatives.
Environmental Health and Safety: Manage hazardous material disbursements, including recovery, disposal and transfer of containerized material in or out of a building.
Motor Pool: View available vehicles on a visual Gantt chart, schedule vehicle maintenance and tie jobs to their cost.
Business Automation: Makes processes cost-efficient, streamlined, error-proof and transparent. Enter data faster, schedule reports and receive custom notifications and emails.

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HXGN EAM

Start Price

^$7,000

Monthly, Quote-based

Company Size

Small Medium Large

Deployment

Cloud On-Premise

Platform

Mac Windows Linux Chromebook Android

Why We Picked HXGN EAM

HXGN EAM helps users manage assets, work orders, inventory, materials, budgets and projects. It excels in usability, aids preventive maintenance, provides exceptional customer service and is highly customizable. However, as mentioned in multiple reviews, there is a need to improve the mobile interface. There’s also room for improvement in reports, configuration and licensing. Overall, it’s a good fit for businesses looking for a highly tailored, intuitive CMMS that helps with maintenance planning.

HXGN EAM Reviews Visit Website

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Pros & Cons

Customer Service: Every reviewer mentioning support observed that customer service is responsive and takes constant feedback for development.
User-Friendly: All reviewers who mention usability said HXGN EAM has a user-friendly interface and intuitive features.
Asset Management: Asset management has helped reduce asset downtime, according to all the reviewers mentioning this feature.
Flexibility: Every review mentioning flexibility indicated that the solution can be tailored to company needs.
Work Order: More than 85% of reviewers observed that this feature helps them manage work orders easily.
Cloud: Updates to the multi-tenant cloud make information faster to access, according to more than 85% of reviewers referring to this element.

Mobile App: Functionality of the mobile interface needs improvement, according to 70% of reviews mentioning the mobile app.
Reporting: Customized reporting is complicated, according to 70% users who mention this feature.
Licensing: All users referencing this feature felt the licensing policies don’t match with their company and found it expensive.
Configuration: Over 68% of reviewers mentioning this aspect felt that configuring the system is difficult.
Updates: Updates are too frequently released, according to more than 70% of users mentioning this element.

Key Features

Asset Management: Record, standardize, maintain and structure asset profile information such as identity, configuration, location and maintenance history. Track asset depreciation, store warranty information and provide full technical and commercial function.
Work Management: Easily combines workforce and work order management into a comprehensive module to:
- Manage, plan and monitor maintenance work as well as the resources required to complete said work.
- Create preventive maintenance plans, schedule work and assign work orders to technicians based on predefined requirements.
- Handle purchase order management, revision control, HR management, reliability management and more.
Materials Management: Monitor stock levels of spare parts and equipment to maintain an acceptable level without overstocking. Automate supply shipments and purchase orders, store receipts and keep records organized. Also offers:
- Material organization, product grouping, stock replenishment, receipt and return management.
- Procurement features like RFQs, POs, invoices and contract management.
Budgeting: Streamline budget creation by automating cost capture and analysis of costs for tasks and projects. Performs calculations and generates reports on financial performance and forecasts based on various KPIs.
Inspection Management: Simplify inspections through automated collection of required measurements. Risk and safety management help identify hazardous materials and situations to better protect site workers.
Project Management: Streamline tasks from budgeting to task tracking to completion, monitor resource use, compare costs, and track progress.

Pricing

License/Subscription	On-premise: Perpetual license-based model: required to pay an upfront fee to own the software and IP for a fixed term, along with installation, customization and integration costs over and above the license fee Cost is based on an initial licensing fee per user/named user license Additional modules require additional licenses which are valid for a fixed term only Price is dependent on the size of the business, functionality requirements and number of users Cloud-based/SaaS: Recurring subscription-based model: monthly cost depending on the number of users
Maintenance Cost	On-premise: Cost is over and above the upfront cost/license fee Requires ongoing maintenance plus ongoing upgrade Users are required to enter into a maintenance agreement for annual support and maintenance, the cost of which is in the range of 10% and 20% of the original license fee Cloud-based/SaaS: Not included in the subscription cost Additional cost for ongoing maintenance and upgrades For both types of deployment: Infor Services provides support services that include cloud support services and global support, with support professionals located in 28 countries Infor Support Services also offers flexible pre-packaged support in three different versions: Essential, Premium and Elite Support Infor also offers ongoing upgrades support through Infor deployment services Infor Xtreme Portal, a non-script-based phone support model where Infor collaborates with the developers who create and update the applications, gives customers instant access to everything available through Xtreme Support, from software patches to service packs and customer communities
Installation/Implementation Cost	For both types of deployment, cost is over and above the upfront/subscription cost Provides deployment services which include customized system implementation, upgrades, data migration, testing automation, performance management, and standardized implementation support Infor’s Implementation Accelerators are tailored specifically by industry and for Infor’s solutions. Infor delivers implementation services through its offshore Centers of Excellence. Their centers in Manila, Philippines, and Hyderabad, India have more than 650 employees with deep domain expertise, in addition to an understanding of local industries and requirements Infor also implements solutions through its partners
Customization Cost	Cost varies depending on the applications and modules added, based on UI changes, configurable dashboards, data elements required for tracking, the complexity of data, etc.

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Pricing & Cost Guide

See the Price/User for the top EAM software… plus the most important considerations and questions to ask when shopping.

Buyer's Guide

Computer Inventory Software Is All About Securing Network-Connected Devices

By Ryan McElroy, Content Editor and Senior Market Analyst at SelectHub

Computer Inventory Software BG Header

Monitoring devices on your company’s network is nearly impossible without the right tools, especially when accounting for employee-owned variables with third-party applications. Fortunately, computer inventory software offers the right tools.

Offered as standalone solutions or as modules in broader EAM systems, IT inventory applications can help monitor devices, identify threats and push patches to protect your network against external threats.

Executive Summary

Computer inventory software helps you monitor devices connected to your business network for vulnerabilities and issue patches to secure them.
These systems can identify potential threats, automatically push updates and simplify device monitoring.
Some core features to look for include patching and updating, application tracking, task prioritization, warranty management and more.
Ask leading questions internally and probe vendors on how they can meet your requirements before deciding.

What This Guide Covers:

What Is Computer Inventory Software?
Primary Benefits
Basic Features & Functionality
Software Comparison Strategy
Cost & Pricing Considerations
The Most Popular Computer Inventory Software
Questions To Ask
Next Steps
Product Comparisons

What Is Computer Inventory Software?

Computer inventory software is a set of tools managing IT assets such as hardware and other software — computers, smartphones, tablets, third-party applications, to name a few — connected to the same network.

Whether company-owned or employee-owned applications and devices, it helps you track the hardware and software used to run your business, so you can manage warranties, push patches and secure IT environments.

Related Categories

IT asset management, much like physical asset and inventory management, becomes more challenging the more your business grows.

Computer inventory software uses automation and reporting to simplify growth challenges by scanning and highlighting hardware and software that require patches, updates or security measures.

When necessary, you can push cybersecurity patches to individual or bulk devices to keep your IT environment secure against cyberattacks.

When a patch or update won’t do the trick, computer inventory management systems include warranty tracking so you can quickly determine if afflicted hardware or software is still under warranty or if you need to ditch and replace it.

Primary Benefits

Computer inventory software offers some exceptional benefits for managing your IT environments. Check out some of the main advantages below:

Computer Inventory Software Benefits

Identify Potential Threats

Computer inventory software automatically monitors devices connected to your company’s network(s) to identify potential cybersecurity threats and vulnerabilities. It can push patches and updates to devices or their third-party applications to make sure they’re up to date and secure.

Automate Updates

You can use computer inventory systems to schedule and push automatic updates across entire IT environments, ensuring your business software and hardware receive critical patches when needed.

Simplify Device Monitoring

Dashboards and reports simplify detailed device monitoring, providing digestible information on everything connected to your network. Reports can highlight vulnerabilities and missing patches so you can prioritize updates.

Basic Features & Functionality

Patching & Updating	Push patches and updates to software and hardware connected to your network. Whether company or employee-owned, secure devices on your business network and minimize vulnerabilities or external threats.
Application Tracking	Monitor third-party applications on the devices connected to your network from a centralized dashboard. Identify apps requiring patches and track update processes through completion.
Task Prioritization	Improve vulnerability visibility through automated highlighting to identify missing critical patches. Prioritize updating tasks based on the severity of potential threats.
Warranty Management	Include warranty information within IT asset profiles to check if you can send problem devices for repairs or if you need to replace them. Receive notifications when warranties are almost up.
Reporting	Set automated reporting parameters to receive regular insights into network-connected devices and their configurations. Receive detailed breakdowns of devices’ current status, patch histories, potential vulnerabilities, connection frequency and more to stay on top of risk management.
Dashboards	Monitor real-time statuses, missing patch information and available updates from a single dashboard. Customize dashboards to see the critical information most important to your company at a glance.

Software Comparison Strategy

Comparing software is tricky — especially when you’re in the market for a specialized solution such as computer inventory software. Let’s break down some key comparison considerations for these systems:;

Platform Types: Computer inventory software is a subset of EAM software. Do you need a specialized computer inventory system focused solely on monitoring your software and hardware, or do you have other physical assets you need to track with broader EAM tools as well?
Deployment: Do you prefer on-premise or cloud-based solutions? Not all computer inventory and EAM solutions offer on-premise deployment or vice versa, so check with vendors to see what options they offer.
Research: Go beyond vendor marketing with your research. Reach out to colleagues and industry contacts to see what solutions they use and what they (dis)like about them.
Features: Identify your must-have vs. nice-to-have features. See what capabilities various platforms offer so you don’t wind up paying for features you don’t need or, worse yet, purchasing a product that can’t meet your needs.
Demos & Trials: Request demos or free trials from vendors to see how the applications perform in real-world scenarios. If a system can’t perform a critical function you’re looking for, you can cut it from your list right there.

For a more comprehensive breakdown of how to compare software, check out our nine-step Lean Selection methodology. It’ll guide you from establishing the need for software all the way through signing a contract.;

Cost & Pricing Considerations

A lot of factors go into computer inventory software pricing. Ultimately, you’ll have to contact vendors to nail down the specifics. But here are some influencers you can be aware of beforehand:

On-Premise Deployment: On-premise solutions generally require hefty upfront investments for implementation, server housing and hardware, and IT resources. But they typically have one-time or infrequent licensing fees.
Cloud-Based Deployment: Cloud, or SaaS, deployment typically provides a low entry cost based on subscription pricing. Vendors maintain servers and IT requirements. However, monthly or annual subscriptions can add up over time.
Services: You may need training, implementation support, integrations, data migration and customization services. These are all services vendors may charge for.

Determine what type of deployment you prefer and the services you need before approaching vendors — it’ll help you pinpoint the true cost of ownership for your shortlisted platforms.

The Most Popular Computer Inventory Software

Now that you better understand the benefits, features, comparison and pricing aspects of computer inventory software, it’s time to check out some products. Here are a few of the most popular solutions available to jumpstart your search.

IBM Maximo

IBM Maximo is a comprehensive EAM application suite. It offers an IT asset management module to monitor your software and hardware, including license and contract management, status tracking, and more.

It provides real-time asset data for your devices to help improve inventory management processes and increase usage visibility.

Create detailed profiles for IT assets. Source

Product Overview

User Sentiment Score	87%
Analyst Rating	89
Company Size	M \| L
Starting Price	$$$$

Asset Panda

Asset Panda is a cloud-based asset tracking platform that provides tools for IT asset management. It integrates with platforms such as Lansweeper, ServiceNow and more to facilitate auto-discovery and automated inventory processes for network-connected devices.

By centralizing IT asset information, it can help you detect and remove unwanted devices connected to your network.

Monitor IT asset information from a single database, including location, status and assignee. Source

Product Overview

User Sentiment Score	92%
Analyst Rating	66
Company Size	S \| M \| L
Starting Price	$$

EZOfficeInventory

EZOfficeInventory is a cloud-based asset tracking solution with IT asset management capabilities. Alerts features notify you of changes in asset status so you can detect and track problems immediately.

It integrates with help desk software, such as Zendesk and Jira, to enable incident and problem ticketing for IT assets.

Create personal, staff, vendor, service desk and other alerts to receive detailed information about asset statuses. Source

Product Overview

User Sentiment Score	92%
Analyst Rating	N/A
Company Size	S \| M \| L
Starting Price	$

Questions To Ask

Before you approach vendors, ask yourself — and any invested team members — some internal questions to narrow down your requirements:

Do we strictly need a computer inventory application, or would we benefit from a broader EAM system?
What capabilities can’t we live without?
Do we want on-premise or SaaS deployment?
Do we need a solution to integrate with our legacy systems?
What pain points are we hoping to resolve with software?

Computer Inventory Software Key Questions To Ask

Here are some questions to kickstart your vendor and software discussions:

Can the system monitor third-party applications for vulnerabilities?
Specifically, how does the software help secure our network and the devices connected to it?
Does the platform integrate with other business applications? Which ones?
Do you offer training, implementation, integration or other services? What do they each cost?
What sets you apart from your computer inventory software competitors?

Next Steps

Computer inventory software is critical to securing a sprawling IT asset environment, especially when you account for employee-owned devices riddled with third-party applications.

If you’re ready to begin your software selection journey, check out our free comparison report. It’ll help you conduct a side-by-side comparison of the products above and other popular solutions, complete with actual selection data. Good luck!

Product Comparisons

About The Contributors

The following expert team members are responsible for creating, reviewing, and fact checking the accuracy of this content.

By Riya Jamble

Technical Content Writer

Riya is a Technical Content Writer at SelectHub. She writes content for our construction scheduling and bidding, CMMS and medical billing categories. She's also a part of the social media team where she crafts posts that engage and resonate with our audience. Riya holds a Graduate Degree in Journalism and Mass Communication from Lovely Professional University, Punjab, India. Fueled by a love for black coffee, her day begins and ends with its energizing ritual. Riya enjoys a variety of TV series, including Friends, Suits, American Horror Story, and How to Get Away with Murder. During her free time, you'll find her reading or spending time with her close ones. She believes in magic and is waiting for that day when reality compromises and fairytale swirls around with a smile.

Technical Research By Mohit Hariramani

Senior Analyst

Mohit has a degree and Master in Finance from Mumbai, India, his years of professional market research experience started in 2019. His expertise lies in categories such as Enterprise Resource Planning (ERP), Manufacturing, Inventory Management, Manufacturing Execution Systems (MES), Facility Management Software (FMS), POS Systems (Point of Sale) and more. Through his academic and professional background, he honed skills in attention to detail, navigating ambiguity, and analytical prowess, which uniquely equip him to manage and thrive in the dynamic landscape of these diverse categories. He's passionate about leveraging his knowledge and experience to contribute effectively to the assigned technology areas.

Technical Review By Kankana Kalita

Principal Analyst

A seasoned business and research analyst, Kankana Kalita specializes in ERP, CMMS, manufacturing, construction, supply chain, HRMS and CRM. Prior to joining SelectHub, she earned a Bachelor's degree in Computer Science and Engineering, an MBA in Operations and Marketing, and worked in email marketing and logistics.

Edited By Ryan McElroy

Content Editor

Ryan McElroy is a Content Editor and Senior Market Analyst at SelectHub who writes and edits content on various software types, along with their broader concepts and the industries they serve, including medical, construction, CMMS, supply chain management and legal. He studied at the University of Missouri (Mizzou) and earned his BA in Journalism in 2016. During his free time, you’ll find Ryan playing video/card/board games, sipping coffee and reading speculative fiction, or listening to music his loved ones often describe as “headache-inducing.”