Category A
Employees who are already on-boarded on e-HRMSv2 (earlier cscms) (employees/Nodal Officers/ CCA belonging to CSS, CSSS, CSCS Cadres)
No change(s) are required except use of url: https://e-hrms.gov.in/ (even if the url of https://cscms.nic.in is used, the user will be re-directed to eHRMSv2 only). They continue to avail services, as is being availed now.
Category B
If the Employee is part of e-HRMSv1 and working in any Ministry/ Department and the Ministry/Department is already on-boarded on e-HRMSv2 but Min/Dept/Org Controlling Authority is still not part of e-HRMSv1 or e-HRMSv2
| Step 1 |
Use the url: |
| Step 2 |
Login through e-Parichay using email id (gov/nic only) and its password |
| Step 3 |
Select Nodal officer wise (Name of Min/Dept/Org) |
| Step 4 |
Select the Service (eg. IAS/IRS/IPoSetc) |
| Step 5 |
Employee will land on e-HRMSv2 |
| Step 6 |
Verify/edit/add the details related to Profile of employee |
| Step 7 |
verify the nodal officer details |
| Step 8 |
SUBMIT the profile |
| Step 9 |
Details submitted by Employee will be verified by Nodal Officer of the Ministry/ Department/ Organisation |
| Step 10 |
Start availing the services of Leave, Tour, Reimbursements, Advances/Loans/Claims etc. |
Category C
Employee & Nodal Officer are part of e-HRMSv1 but MDO and its Nodal officer /CCA is not part of e-HRMSv2
| Step 1 |
On-boarding of Nodal officer and/or CCA
Note: An employee looking after both cadre related matters and service related matters, can act as Nodal Officer/CCA. If service matters are handled by one officer and Min/Dept/Org related matters are handled by other officer, two different persons would be holding the Roles of Nodal Officer & CCA.
Role of only Nodal Officer, please provide the following details (of the rank of US or above)
- Name
- Designation
- Name of Min/Dept/Org
- email id (gov/nic only) (in case gov/nic email is not available, the employee may be asked to Apply for the same & Department may recommend so that NIC will provide the email id)
- mobile number (linked with aadhar)
Role of only CCA, please Provide the following details (of the rank of US or above)
- Name
- Designation
- Name of Min/Dept/Org
- email id (gov/nic only) (in case gov/nic email is not available, the employee may be asked to Apply for the same & Department may recommend so that NIC will provide the email id)
- mobile number (linked with aadhar)
- Name of Service(s) for which Role of CCA is required
Role of both Nodal Officer &CCA also, if applicable. Please provide the following details (of the rank of US or above)
- Name
- Designation
- Name of Min/Dept/Org
- email id (gov/nic only) (in case gov/nic email is not available, the employee may be asked to Apply for the same & Department may recommend so that NIC will provide the email id)
- mobile number (linked with aadhar)
- Name of Service(s) for which Role of CCA is required
by email to support.ehrms-dopt@nic.in
Role of Nodal officer/CCA or both the Roles will be created in 2 working days from receipt of request
|
| Step 2 |
On-boarding of Employees will start Only after onboard of Nodal Officer / CCA using the process mentioned in step 3 onwards
|
| Step 3 |
Use the url: https://e-hrms.gov.in/ |
| Step 4 |
Login through e-Parichay using email id (gov/nic only) and its password |
| Step 5 |
Select Nodal officer wise (Name of Min/Dept/Org) |
| Step 6 |
Select the Service |
| Step 7 |
Land on Dashboard of e-HRMSv2 |
| Step 8 |
Verify/edit/add the details related to Profile of employee |
| Step 9 |
Verify the nodal officer details |
| Step 10 |
SUBMIT the profile |
| Step 10 |
SUBMIT the profile |
| Step 11 |
Details submitted by Employee are verified by the Nodal Officer of the Ministry/ Department/ Organisation |
| Step 12 |
Start availing the services of Leave, Tour, Reimbursements, Advances/Loans/Claims |
| Step 13 |
If CCA also gets on-boarded, the employee can avail other services such as Promotion, Deputation, Transfer/Posting etc. |
Category D
Neither the Employee nor the Nodal Officer and or Min/Dept/Org Controlling Authority (CCA) is part of either eHRMSv1 or eHRMSv2
| Step 1 |
On-boarding of Nodal officer and/or CCA
Note: An employee looking after both cadre related matters and service related matters, can act as Nodal Officer &CCA. If only service matters are handled by the officer, he can act as Nodal officer and if only Min/Dept/Org related matters are handled by the officer, he can act as CCA.
Role of only Nodal Officer, please provide the following details (of the rank of US or above)
- Name
- Designation
- Name of Min/Dept/Org
- email id (gov/nic only) (in case gov/nic email is not available, the employee may be asked to Apply for the same & Department may recommend so that NIC will provide the email id)
- mobile number (linked with aadhar)
Role of only CCA, please Provide the following details (of the rank of US or above)
- Name
- Designation
- Name of Min/Dept/Org
- email id (gov/nic only) (in case gov/nic email is not available, the employee may be asked to Apply for the same & Department may recommend so that NIC will provide the email id)
- mobile number (linked with aadhar)
- Name of Service(s) for which Role of CCA is required
Role of both Nodal Officer &CCA also, if applicable. Please provide the following details (of the rank of US or above)
- Name
- Designation
- Name of Min/Dept/Org
- email id (gov/niconly) (in case gov/nic email is not available, the employee may be asked to Apply for the same & Department may recommend so that NIC will provide the email id)
- mobile number (linked with aadhar)
- Name of Service(s) for which Role of CCA is required
by email to support.ehrms-dopt@nic.in
Role of Nodal officer/CCA or both the Roles will be created in 2 working days from receipt of request
|
| Step 2 |
Onboarding of Employee
Option 1- Provide the following information –
- Name of the MDO
- List of all employees with Name, Designation & email id (gov/nic only)
Option 2- Nodal Officer / CCA can use the provision of ADD EMPLOYEE and keep adding all the employees to the portal
|
| Step 3 |
Procedure to login by employee after onboarding –
Use the url: https://e-hrms.gov.in/
|
| Step 4 |
Login through e-Parichay using email id (gov/nic only) and its password |
| Step 5 |
Select Nodal officer wise (Name of Min/Dept/Org) |
| Step 6 |
Select the Service |
| Step 7 |
Land on Dashboard of e-HRMSv2 |
| Step 8 |
Verify/edit/add the details related to Profile of employee |
| Step 9 |
verify the nodal officer details |
| Step 10 |
SUBMIT the profile |
| Step 11 |
Verified by Nodal Officer of the Ministry/ Department/ Organisation |
| Step 12 |
Start availing the services of Leave, Tour, Reimbursements, Advances/Loans/Claims |
| Step 13 |
If CCA is also on-boarded, can avail additional services such as Promotion, Deputation, Transfer/Posting etc. |
For any clarification regarding the process of on-boarding, an email can be sent to support.ehrms-dopt@gov.in
QUERIES for Technical support during/after onboard of employee
If already part of e-HRMSv2, For any queries related to technical support, please raise ticket on e-HRMS portal.
